Job Details

Job Description

Reports to: Director of Finance

Location: Malawi (Lilongwe), Tanzania (Dar Es Salaam/Stone Town), or Zambia (Lusaka). Candidate must be legally authorized to work in one of these locations.

Start Date: August, 2024

Who we are

D-tree is a global digital health organization dedicated to ensuring that everyone has access to high-quality primary healthcare in underserved areas. We do this by working with governments to design, build and deploy digital tools for frontline health workers that improve their ability to deliver high-quality, evidence-based care. D-tree engages with governments to develop a shared vision for the potential of digital health, demonstrates the effectiveness of digital systems to improve health outcomes, and accompanies governments to scale these digital systems nationally and institutionalize them within their broader health systems.

D-tree has grown considerably in the past 3 years with funding from bilateral donors such as USAID, multilateral organizations such as UNICEF, and private foundations such as Gates Foundation, Foundation Botnar, and Conrad Hilton Foundation. We have an excellent track record and strong reputation as one of the original pioneers in digital health, with active programs in Zanzibar, Tanzania, Malawi, and Zambia. Our work involves extensive collaboration with governments, donors, local and international health implementers to improve the lives of the people we serve. Evaluations of D-tree’s programs have demonstrated significant health system impacts from D-tree’s digital programs–including reductions in maternal mortality, increase in facility delivery rates and follow up, and improved health worker performance.

Our values are the driving motivators for how the D-tree team works day in, day out, shared by all team members. They include:

• We think big because we have faith in our ability to succeed.
• We are excellent stewards of time, resources, and money.
• We value balance between work and life.
• We keep the people we work for and with at the center of everything we do.
• We respectfully challenge the status quo as we are always in search of a better way.
• We continuously learn and adapt to become the best version of ourselves.
• We believe that our strength lies in our diversity and how we perform as a team.
• We go above and beyond because people’s health and lives are at stake.

Who you are

We are seeking a Financial Analyst, based in one of our countries of operation, who reports to and works closely with the Director of Finance to implement the financial vision for the organization, which is funded from a diverse portfolio of sources including the USG, private foundations and multilaterals. This is a dynamic and challenging role requiring an individual with exceptional attention to detail, initiative and interest in international development. You are professional, motivated, and a self-directed team player. You function well in situations with ambiguity and are able to make decisions with partial information and push to deliver high quality work within deadlines.

What you will do

The position will provide strategic oversight and management of the financial planning and donor reporting, including providing financial analysis required for annual budgets, quarterly forecasts, and multi-year finance planning.

Specific responsibilities include:

Financial Planning

• Ensure timely and accurate preparation of budgets and financial reports for donor portfolio
• Ensure compliance and give guidance to finance staff regarding D-tree’s cost allocation policies, ensure transactions are budgeted and planned for appropriately (and support development of said guidance, if applicable)
• Support the preparation and compilation of timely and accurate monthly, quarterly, and annual financial analytical reports in coordination with the Director of Finance for the Senior Leadership Team and the Board of Directors
• Act as liaison or occasionally lead for global finance team on country based or grant specific reviews and audits (quarterly or annual as needed); provide support for the global annual audit process
• Provide training to staff on grant financial management including budgeting, forecasting and analyzing grant expenditures
• Support analysis of different costing models as they relate to direct and indirect cost recovery as well as generation of unrestricted funding
• Coordinate cost proposals development for new funding opportunities, including budget preparation with Business Development Team and review of donor regulations on costing strategy with Senior Manager, Grants, Contracts and Compliance
• Assist Director of Finance and Accounting Manager with preparation of recurring (monthly and quarterly) and year-end reconciliations and audit schedules for annual audit/s
• Contribute to financial analysis of org level indirect rate, fringe rate/s and level of effort tracking across diverse portfolio

Financial Grant & Contract Coordination

• Contribute to grant and contract financial deadlines / tracking system (including financial, narrative, forecast and other statutory filings – in coordination with the Senior Manager, Grants, Contracts and Compliance)
• Work closely with grant, compliance and finance colleagues as well as program managers on program budget vs actual tracking and forecasting and maintain good understanding of the key assumptions and trends that may impact future performance
• Review month end and quarter end detail expenditure reports for program budget completeness and accuracy.
• Prepare financial reports and invoices for donors, including detailed review of expenditure to ensure allowability and appropriateness of costs in coordination with program team
• Prepare cash advance request for donors which may include maintaining or building financial database/s and identifying sources of information; assembling, verifying, and backing up data
• Prepare / review budget amendments for existing funders and / or subcontractors & grantees

Qualifications

The following attributes are a general overview, but we will consider individuals who do not meet all of the details below if you have the right skillset and attitude.

• At least five years of experience in non-profit budget management, grants management, bookkeeping or administrative management with increasing levels of responsibility
• Bachelor’s degree required
• Proficiency in Microsoft Office, with advanced Excel skills
• Prior experience with Quickbooks
• Familiarity and working knowledge of US Federal grant and contract regulations, international activities/ issues relevant to D-tree’s operations
• Must be able to work independently, multi-task, collaborate with a distributed team, be persistent and work under tight deadlines with minimal supervision