Job Description

Job Description

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JOB ADVERT

GENERAL MANAGER-ADMINISTRATION

Swiss Guard Security Company Ltd invites applications from suitably qualified candidates to fill the position of General Manager-Administration. The role reports to the Operations Director and will be based in Lusaka

Job Purpose

The General Manager-Administration will be responsible for overseeing the administrative operations of the company, ensuring efficiency, compliance, and alignment with organizational objectives. This role focuses on managing Human Resources, Finance, Procurement, IT, and other support functions, fostering a well organized and professional environment to support the company’s core security business.

Key Responsibilities

1 . Strategic leadership

• • Develop and implement administrative policies, systems, and processes
    in line with the company’s the strategic objectives.
  • Collaborate with senior management to ensure administrative functions align with operational needs.

2 Human resource management

• Work with the HR team to manage the recruitment, onboarding and
  training of all staff.
• Manage employee relations, performance reviews and compliance with
  labor laws
• Create a work environment that promote innovation, integrity, and
  always puts the customer’s needs first

3. Financial oversight

• Work with the finance team to manage budgets, monitor expenses, and
  ensure cost efficiency.
• Ensure timely preparation of financial reports and compliance with tax
  and regulatory requirements.
• Create usable budgets for the business, including evaluating the needs
  of each department in the long term

4. Procurement and asset management

• Supervise procurement activities and ensure timely and cost-effective
  acquisition of goods and services.
• Manage company assets, including maintenance, inventory control, and
  record keeping.

5. IT management

• Oversee IT systems and infrastructure, ensuring security and efficiency
  in operations.
• Collaborate with IT teams to implement new technologies and address
  system issues.

6. Compliance and risk management

• Ensure adherence to local laws, regulations, and company policies.
• Manage risk mitigation strategies for administration functions.

7. Communication and reporting.

• Serve as a liaison between administrative teams and other departments.
• Provide regular reports to the Board of directors on administrative
  operations.

Key Competencies

• Strategic thinking and problem solving abilities
• Effective communication and negotiation skills
• Proficiency in financial planning and budget management.
• Familiarity with IT systems and administrative tools

Qualification, Skill and Experience

• Full Grade twelve Certificate
• Bachelor’s Degree in Business Administration/Equivalent
• At least 5 years’ experience in Security industry
• Honest and reliable
• Good analytical and problem solving skills
• Excellent communication and interpersonal skills
• Assertive, result oriented and able to work under pressure
• Able to collaborate with people at various levels