Job Details

Job Description

Evelyn Hone College of Applied Arts and Commerce Management Board

CHURCH ROAD, LUSAKA

EMPLOYMENT OPPORTUNITIES – EXTERNAL ADVERTISEMENT

Evelyn Hone College of Applied Arts and Commerce is the largest Technical Education and Vocational Training (TEVET) Institutions under the Ministry of Higher Education. The institution is inviting applications from suitably qualified and experienced persons to fill the following positions:

2.0 PROCUREMENT UNIT

2.1 HEAD PROCUREMENT

Main Duties

• To provide strategic leadership of the procurement function and expert advice to Management to ensure timely acquisition of goods and services in line with the Public Procurement Act and related policies and regulations.
• Plan, coordinate and manage all procurement activities in line with the approved procurement plan and budget and in accordance with Public Procurement Act.
• Oversee supply market surveys to inform procurement planning and sourcing decisions and ensure purchases are sourced from the most competitive sources
• Review Procurement requisitions for completeness and clarity of the specifications and assist end-users with the preparation of specifications and terms of conditions for the solicitation documents.
• Manage the bidding process and the evaluation of bids, post qualification or negotiations and recommend the award of contracts and publishing the contract information
• Ensure that all the College’s procurement processes are conducted in line with the Public Procurement Act and the Zambia Public Procurement Authority guidelines
• Prepare and submit procurement reports to Management for decision making and review by the Zambia Public Procurement Authority
• Develop and implement the internal procurement guidelines to ensure adherence to the Public Procurement Act and timely acquisition of goods.
• Works and services Plan and co-ordinate Procurement Committee meetings. Prepare and present Procurement Committee papers to the Procurement Committee for decision making. Implement the resolutions of the Procurement Committee
• Identify, manage and mitigate risks in the procurement of goods, works and services to reduce exposure to risks
• Ensure resolution of audit queries for the unit
• Identify training needs and trends in the profession relevant to the long-term effectiveness of the unit as well leading, coaching and mentoring staff
• Ensure the existence of an organized and secure filing system that documents all the procurement processes and decisions to provide a trail for probity and audit purposes

Minimum Qualifications

• Full Grade 12 Certificate or equivalent
• A Bachelor’s Degree in Purchasing and supply or any other related field
• A Masters degree is an added advantage
• Fully paid up member of the Zambia Institute of Purchasing and Supply (ZIPS)
• Minimum of five (5) years’ experience in procurement with at least three (3) years at middle management level

Attributes

• High levels of integrity and ethical confidentiality
• Demonstrable levels of communication and Negotiation skills in order to develop productive relationships with clients
• Ability to apply analytical and problem solving skills
• Excellent verbal & written communication skills with attention to detail
• Good organizational and time management skills
• Strong leadership and motivational abilities and the ability to work both independently and within a team.

Applications together with copies of certificates, curriculum vitae, and contact details of three referees should be sent to:

The Principal

Evelyn Hone College Management Board

P.O Box 30029

LUSAKA

The closing date for receipt of applications is 29th November, 2024. Only successful candidates will be contacted.