Job Details

Job Description

1. TITLE : Human Resources Secretary

REPORTS TO : Manager of Human Resources

LOCATION: Chingola

FUNCTIONS:

• To assure smooth and efficient operations of the Human Resource department.
• Ability to handle secretarial work of some complexity and variety in an independent and
• Responsible professional manner. Ability to work accurately and efficiently with attention to detail while following established procedures.

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare correspondence, forms, manuals, schedules, contracts, and reports for the director of human resources.
• Prepare recruitment and new-hire packets.
• Process and receive criminal history record information on applicants and volunteers, references, and other application materials.
• Initiate and maintain physical and computerized departmental files for all employees and applicants including verification of completeness of files.
• Responsible for online application process, including verifying completeness of files, sending acknowledgement cards, and notifying those not selected for employment.
• Assist with the purging of inactive HR records.
• Post job vacancies on websites along with various other professional/educational websites as applicable.
• Maintain confidentiality of information.
• Disseminates information to administration, staff, and the Cooperative that increase effective practices and communication.
• Maintains open and positive relationships through verbal and written contacts and materials.
• Working directly with new staff hires to complete all paperwork necessary.
• Updates the staff database and maintains accurate staff lists.
• Maintains staff files in an updated and orderly manner including the activation of new staff files and deactivation of records.
• Works directly with Technology consultants on any email additions/changes/problems.
• Achieves identifiable contributions in the areas of responsibility and accomplishes measurable task performance.

REQUIREMENTS

• Diploma in Human Resource Management and course work in secretarial
• Paid up member of the Zambia Institute of Human Resource Management(ZIHRM)
• Proficient skills in keyboarding, word processing, and file maintenance
• Effective communication and interpersonal skills
• Basic math skills
• Ability to develop spreadsheets, use databases, and do word processing.
• 3 -5 years secretarial experience as in the same field.

If you are eligible for the position you are applying for, send your cover letter and updated curriculum vitae to: [email protected].