Job Details

Job Description

Job Title: Human Resource Officer

Reportin g to: Human Resource and Administration Manager

This position plays a crucial role in providing administrative support to the HR and Administration Officer and ensuring the smooth operation of HR processes and functions.

Key Resp ons ibilities

Administrative Support:

• Documentation: Prepare and organise HR documents, including contracts, offer letters, and other pers onnel reco rds.

• Correspondence: Draft and edit emails, memos, and other communication on behalf of the HR and Administration Officer.

Recruitment and Onboarding:

• Job Postings: Assist in posting job vacancies on various platforms and coordinating recruitment efforts.

• Applicant Tracking: Manage the applicant tracking system, screen resumes, and schedule interviews.

• Onboarding Support: Facilitate the onboarding process for new hires, ensuring a smooth transition into the organisation.

Employee Records and Benefits:

• Record Maintenance:  – Maintain accurate and up-to-date employee records, ensuring compliance with data protection regulations.

• Benefits Administration: – Support in administering employee benefits programs and address employee inquiries related to benefits.

Training and Development:

• Training Logistics: – Coordinate logistics for training sessions, including scheduling, materials preparation, and participant communication.

• Employee Development Programs:- Assist in implementing employee development initiatives and programs.

General Human Resource and Administration

• HRIS Management: – Assist in the management of the Human Resources Information System (HRIS), ensuring data accuracy and integrity.

• Meeting Coordination: – Coordinate HR and administrative meetings, including preparing agendas, taking minutes, and following up on action items.

• Vendor Management: – Assist in liaising with vendors for HR-related services and supplies.

Compliance

• Assist with Work Permit Applications and renewals

• Assist with study permits applications and renewals

• Assist with Zam bia Qualifications Authority applications and follow-ups

• Assist with Teaching Council of Zambia registration and renewals

• Stay updated on local labour laws and regulations to ensure organisations policies and practices comply.

Any other duties as assigned

​

Qualifications:

• Bachelor’s degree in Human Resources, Public Administration, or a related field.

• Previous experience in an administrative or HR support role is advantageous.

• Strong organisational and multitasking abilities.

• Excellent communication and interpersonal skills.

• Proficiency in MS Office and HR software.

nterested candidates for the above-stated positions should submit their application as a single PDF attachment (letter of introduction max 2 pages, CV max 2 pages, current referees/references with contact information max 1 page) by email to the Human Resource And Administration Officer, International School of Lusaka ( [email protected] ).

​

Safeguarding Notice – At the International School of Lusaka, we are deeply committed to the safety and well-being of our students. We have a rigorous safeguarding policy in place and adhere to the highest standards of child protection. As part of our recruitment p rocess, we require all appli cants for the position to undergo thorough background checks and provide references. Our school is an inclusive and diverse community, and we expect all members of our staff to share our commitment to safeguarding and to act in the best interests of our students. By applying for this position, you acknowledge your willingness to comply with our safeguarding policies and practices. We prioritise creating a safe and nurturing learning environment for all our students.

International School of Lusaka is an equal-opportunity employer. We welcome applications from candidates of all backgrounds and experiences. We thank all applicants for their interest, but only those selected for an interview will be contacted.