Job Details

Job Description

BACKGROUND

The Zambia Institute of Purchasing and Supply (ZIPS) was established by Act of Parliament No. 15 of 2003 of the Laws of Zambia.

The main function of the Institute is to certify and regulate professional conduct of all Procurement and Supply practitioners as well as build capacity for the practitioners in the Purchasing and Supply Profession in Zambia. The Institute now seeks to recruit suitable, highly motivated and goal- oriented professionals to fill the following vacancies:

1.0 HUMAN RESOURCE AND ADMINISTRATION OFFICER (01)

JOB PURPOSE

The Human Resources and Administration officer will be responsible for providing support in various human resources functions, including recruitment, employee relations, performance management, and HR administration. The Officer will collaborate with the Human Resource team to ensure the effective implementation of Human Resource policies and procedures, fostering a positive work environment and supporting the overall Human Resource strategy and overseeing the day-to-day administrative functions of the Institute, ensuring efficient operations and a well-maintained office environment of ZIPS.

KEY RESPONSIBILITIES

Working under the supervision of the Finance and Administration Manager, the specific responsibilities of the Human Resource and Administration Officer shall be:

• Assist in the recruitment process by posting job openings, screening resumes, and coordinating interviews;
• Conduct orientation sessions for new employees and facilitate the onboarding process;
  Handle employee inquiries and provide information on Human Resource policies and procedures;
• Assist in resolving employee relations issues and conflicts in a fair and timely manner Maintain and update employee records, ensuring accuracy and confidentiality;
• Prepare Human Resource-related documents, such as employment contracts, letters, and reports;
• Support the performance appraisal process by collecting and organizing relevant data; Assist in employee development and training initiatives.
• Stay informed about employment laws and regulations to ensure compliance;
• Support the administration of employee benefits, including health insurance and retirement plans;
• Contribute to Human Resource projects and initiatives aimed at enhancing the overall employee experience;
• Provide administrative support to various departments as needed;
• Manage the Institute’s transport fleet;
• Supervise facilities, ensuring a safe and secure work environment;
• Arrange travel and accommodation for staff as required;
• Maintain and Manage ZIPS fleet.
• Maintain and manage administrative records; Implement and enforce health and safety protocols in the workplace.

EDUCATIONAL REQUIREMENTS AND EXPERIENCE

• Grade 12 Certificate with five (5) credits including Mathematics and English
• A Bachelor’s Degree in Human Resources/ Public Administration or equivalent professional qualification
• 5 years’ experience in a similar role
• Paid up member of ZHIRM
• Proficiency in IT and Microsoft software

PERSONAL ATTRIBUTES

• Self-starter
• Attention to detail
• Integrity
• Team player
• Effective communicator-oral and written

JOB LOCATION: Lusaka

CONTRACT DURATION: Permanent & Pensionable

Applications with current curriculum vitae, certified copies of qualifications and contacts for three (3) traceable referees should be e-mailed [email protected] or physically delivered and addressed (clearly indicating the position applied for on the envelope) to:

The Registrar

Zambia Institute of Purchasing and Supply

Plot No 6764

Akanongo Road off Chainama Road

Olympia Park

LUSAKA.

Closing date for receipt of applications is Friday 9th February 2024 at close of business and only shortlisted candidates will be contacted.