Job Details

Job Description

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

Planning & Assistance Delivery

• Support the unit in the planning of the humanitarian interventions which include needs and market assessments, modality decisions.
• Cash Programming Requirements
• Program participant registration.
• Procurement of commodities, transportation, warehousing of commodities, participant registration and distribution to beneficiaries, monitoring and evaluation of food program.
• Manage food program staff under his/her portfolio with support from Commodities Manager.
• Represent World Vision in any meetings related to food program as necessary.
• Supports the development of a detailed Guidelines/Standard Operating Procedures for Cash Based Program, conditional and unconditional cash grants and vouchers programming.
• To further strengthen cash transfer and voucher delivery mechanisms, ensuring Standard Operating Procedures (SOPs) are in place and followed.
• To maintain overall oversight of all cash transfer elements of the Program, ensuring targets are met.
• Prepare district budgets, expenditure analysis resources (financial and material) and staff management produce regular and timely progress reports regarding all food programs.

Documentation & Reporting

• Prepare monthly management reports, and well as monthly narrative reports for the district according to set standards and formats.
• Produce precise Cash/Commodities tracking and narrative reports for Donors, Disaster Management, and Support Offices.
• Ensure the timely and accurate preparation of reports detailing field observations, monitoring findings, and project progress.
• Uphold a high standard of integrity and accountability throughout the distribution process, adhering to WVI, donor, and international standards for assistance handling.
• Review invoices from transporters meticulously to facilitate prompt payment, verifying their accuracy.
• Generate weekly/monthly situation reports (sitrep) and on-demand reports for supervisors/project coordinators.
• Document implementation best practices, lessons learned, and challenges encountered for future reference.

Monitoring/Site inspection

• Conduct regular field visits to project sites to monitor progress, assess impact, and identify challenges.
• Support research/studies on sector related topics.
• Support and monitor partner organization operations to ensure compliance with the donor regulations.
• Consolidate and review monthly, and annual reports for timely submission.

Networking and improved relationships & Reporting

• Coordinate with project staff, partners, government authorities, and other stakeholders to ensure a harmonized approach to humanitarian assistance.
• Participate in key coordination meetings of implementing partners within the district.
• Build and maintain relationship with internal and external partners/stakeholders for enhanced collaboration and sustainability.
• Provide training and capacity building support to District Disaster Management Committee, Satellite Disaster Management Committees, and other community volunteer groups on monitoring techniques, humanitarian principles, and standards.

Humanitarian Accountability

• Ensure that project activities are implemented in accordance with humanitarian standards, guidelines, and donor requirements.
• Monitor the quality and effectiveness of interventions and provide feedback to project staff and management.
• Document concerns raised by the beneficiaries concerning the quality, and or quantity including the application of materials received.
• Through the Project Coordinator provide the feedback to the raised concerns
• Ensure accountability platforms are established and functional for the utilization by the project participants.
• Facilitate community consultations and feedback mechanisms to ensure that project activities are responsive to community needs and preferences.
• Oversee the district audits and address all the queries raised.

Qualifications

• Educational level required: Degree in Nutrition, Economic, Social Work, Finance/Accounting, Development Studies or another related field.
• At least 2-3 years of experience in humanitarian field monitoring, project management, or related fieldwork
• Experience in food aid management and accounting or disaster management will be an added advantage.
• Experience in program management, including planning, implementation, and monitoring of protection interventions.
• Excellent analytical and problem-solving skills, with the ability to assess complex protection issues and develop appropriate responses.
• Proven leadership and coordination abilities, with experience working in multi-sectoral and inter-agency environments.
• Excellent communication and interpersonal skills, with the ability to build relationships and negotiate with diverse stakeholders.
• Fluency in English is required, proficiency in Zambia languages.
• Computer literate especially using MS Office package.