Job Details

Title: Internal Auditor

LOCATION: Zambia

POST TYPE: National

GRADE :  2

Safeguarding :

Save the Children does not tolerate any form of exploitation, abuse, or harassment against any person. It is the responsibility of all employees and representatives to protect all people who come in contact with our organization. Save the Children commits to applying the same standards to all its employees and subject them to the same processes regardless of their position, influence, or reputation within or outside of the organization.

Diversity, Equity & Inclusion:

Save the Children International’s Diversity Policy, aims to promote equal opportunity in employment and to ban any kind of discrimination based on sex, age, social class, disability, HIV status, religion, race and ethnicity.

ROLE PURPOSE :  The Internal    Auditor   position is to provide   overall   support    and assistance to the Zambia Country office in management of Risk and Compliance   S/he is required to ensure timely, appropriate and informed planning    organization, coordination of the internal audit   activities    for the Country   Office, direct   and control     the functions    of internal    audit. She/he    is responsible     for assessing existing    risks using   up to   date risk assessment   methodology, assist   and advise   ESMT about    current and    emerging      risk   exposures, based on    the    assessment, rank    them    in   overall     companywide perspective from the internal audit review findings.  She/he   is required    to identify   financial, operational, programme and food   commodity     risk areas, lead the   review   and   appraisal of the   system   of internal    control     system   within   the   country   office   to give reasonable assurance on adherence to acceptable standards, policies, procedures, and    legal requirements.  S he/he also discloses    growth     areas and   application     problems    and suggests    applicable solutions     for   exceptions      and problems     disclosed. S/he is expected to provide independent and objective analysis, and to provide    assistance    on strategic and   technical counsel as   it relates   to   risk   management      and internal    audit    to ensure the   effective stewardship   of SCI Zambia CO’s   resources.  The internal auditor        is a key advisor   to the Country Director   and the   Country     Office Senior    Management     Team.     Moreover, ensure    the   technical integrity   and clear   presentation       of audit   and   risk findings   and   recommendations, providing    advice on policy and implementation of audit recommendations   throughout the organization.

SCOPE OF ROLE:

Reports to: Country Director

Staff directly reporting to this post: TBA

KEY AREAS OF ACCOUNTABILITY:

1. To   conduct    internal    audits on all functional departments and   provide    assistance     on external     audits   if necessary    and may be   involved    in the special   projects of the Zambia    Country Office.

• Perform   planning procedures.
• Evaluate   adequacy   of internal   control    system.
• Determine tests to verify existence    and effectiveness     of internal   control   system.
• Perform    assigned tests   and incorporate      results   in the   evaluation.
• Draft   accurate   observations      for areas   reviewed.
• Draft recommendations that incorporate corrective, detective and preventive measures    to address    risks and strengthen    internal controls. corrective    action   plans and follow   up on periodic    basis.
• Discuss observations   and recommendations    with management   to assure agreement
• Review   draft audit   reports     prepared     by both SCI external auditors and partner auditors.
• Ensure   all the   planned    audit    reviews   are   conducted      based   on   their    schedule    and annual   audit   plan
• Provide    analysis and   identify   risk prone   financial, procurement and operational      areas to properly    address them during   the review to set priority
• Directly    carries   out   ad hoc investigation    audits and fraud investigations   as required    by the Country   Director.

2. Perform a strategic role   in the development of the internal audit function

• Develop    audit tools and techniques.
• Training    and mentoring staff on compliance requirements.

3. Build and manage relationships within and outside the department

• Network among country office employee to gain understanding of processes, systems etc.
• Practice in organizational activities that promote networking      and representation of the department.
• Respond to queries   from field and country office.

4. Update and maintain knowledge and skills of internal audit   function

• Keep   current   on significant   developments within   save the   children.
• Keep    current on developments in the   areas    of general    accounting, auditing, non- profit issues, government regulations and information technology.
• Assist    in maintaining     expertise      in audit-related       subject     matters      such   as   internal controls, business    process   improvement fraud   auditing   and investigation.
• Provides    clear guidance    and   advise to   make   necessary    amendments       whenever     the techniques        and procedures are found inefficient   and ineffective

5. Risk management:

• Support the Country Office in identifying internal control gaps and ensure risks are thought through and where relevant, appropriate mitigation measures are in place
• With the support of Head of Finance conduct fraud risk assessments with major functions (award management, finance, procurement, programming, MEAL and others), working with the teams on how to accurately assess, monitor and respond to the changing risk environments.
• Support the Director of Program and Operation updating the Risk Management Plan.
• Update Regional Fraud Lead and relevant stakeholders on a regular basis on findings from fraud risk assessment, lessons learned are shared on a regular basis
• Participate in project Kick off meetings
• Review of ARA for high risks grants bi-annually

6. Review of cash beneficiary selection process documents.

7.   On occasion, conduct special   investigations and analytical   projects.

8.   Other activities   as assigned    by the supervisor.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

• BA Degree in Finance, Accounting, Audit and Management or other related fields
• 6 years of relevant progressive experience. NGO sector will be added advantage.
• Experience in supporting the development organizational strategies, polices and guidelines
• Strong Knowledge and experience in project cycle management and risk management
• Considerable experience in Budget Management
• Good in continuous self –learning
• Very good skill in influencing others and conflict management
• NGO experience is an advantage

APPLICATION INSTRUCTIONS:

QUALIFIED APPLICANTS SHOULD ONLY ATTACH A COVER LETTER AND AN UPDATED CV.

The closing date for receipt of applications is Monday 28th October 2024. Only shortlisted candidates will be contacted.

Save the Children reserves the right to re advertise if suitable applicants are not found.

Save the Children is an equal opportunity and affirmative action employer that does not engage in any practices which discriminate against any person employed or seeking employment based on race, color, religion, gender, national or ethnic origin, age, marital status and we will never ask that you pay for anything as part of the selection processor thereafter.