Junior Administrative Assistant Relief Position at Brilliance Executive Management Consultancy

Job Description

Description:

Job Purpose
The Junior Administrative Assistant will work under the direction of the Administrative Assistant and Office Manager. The Junior Administrative Assistant will serve as the eyes and ears of the office, providing information, answering questions, and responding to request at the Front desk.

Summary of Key Responsibilities:

Provide front-desk coverage by managing a busy, multiline phone system,
greeting guests as they enter the office, managing incoming/outgoing
mail and shipments, and maintaining an organized, clean office
environment
Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance.
Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout
Provide administrative support to the Admin Assistant and Office Manager, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
Plan, organize, and schedule company meetings in the office, off-site, and via video-conference
Assist with coordinating domestic and international travel arrangements for employees
Work with the Office Manager in maintaining filing system, contact database, employee list, and inventory
Order and oversee office supplies and food deliveries for group meetings
Any other duties as assigned by the Office Manager.

Required skills and attributes

Good written and verbal communication skills
Strong time-management skills
Multitasking ability
Ability to work under pressure
Aptitude for learning new software and systems
Creative
Honest and trusty worthy
Focused
Quick leaner
Attention to detail
Team player
Open minded

Primary Areas of Accountability:

Qualifications and Experience

Advanced Certificate or Diploma in Public/Business Administration, Records Management, Front Office Management or related
Must have proven administrative experience of 1-2 years in a busy environment/office
Previous success in front office management
Must have experience managing manual and electronic filling
Experience developing internal processes and filing systems will be a plus
Must be willing to work weekends at times
Comfortable handling confidential and sensitive information
Must be willing to work with tight deadlines
Must well vested with Microsoft Office (i.e. word, excel and PowerPoint)

If you meet the hiring requirements for the position, please email your CV in Ms Word and Cover Letter clearly stating your salary expectations to: [email protected] & Cc [email protected]

Note that, all communications will be kept in the strictest of confidence. If you do not receive communication within 14 working days of the closing date of the advert, please consider your application unsuccessful.

DO NOT SEND CERTIFICATES AT THIS STAGE