Job Details

Name of the position: Logistics Intern

Location: Mongu

Contract duration: T o December 2024 with possibility of extension

Start Date: As soon as possible

Line Manager: Logistics Manager

Application deadline: The applications will be processed on the rolling basis and may be clossed at any time depending on the volume of application)

Please note that due to the high volume of applications, candidates may receive feedback up to 2 months from the date of application.

Salary: Candidates will be informed about the salary range in the beginning of the recruitment process

People in Need ( www.peopleinneed.net ) works in Zambia since 2017 delivering lifesaving and development assistance to vulnerable people in the sectors of nutrition, livelihoods, WASH, environment and good governance. We are part of Alliance 2015, a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. Lear more here: www.alliance2015.org

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

Position Summary

The Logistics Intern will  provide support  for managing our fleet and supporting basic IT and asset management.

Main Duties and Responsibilities

Fleet management

• Supports Programme staff in field trips weekly planning.
• movement planning, electronic logbooks, maintenance and fuel logbooks and reciepts.
• Monitors the movements in the field.
• Refueling of vehicles and  supporting in reconcilling fuel overview.

IT , Asset and communication management:

• Supports in ensuring  stable work of all the equipment on the mission: server, laptops, phones, Thuraya, solar panels, TV, projector etc;
• Ensures that airtime and mi-fi is purchased on-time and distributed among the staff;
• Supports in ensuring that handover/liability protocols are signed and archived for every asset immediately after purchase and after change of ownership.

Accountability and Safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH)

• Carry out the duties in accordance with the PIN Code of Conduct and Key policies
• Participate in training and awareness raising (CoC and KP, Safeguarding…)
• Support in the implementation of Safeguarding measures throughout the employment
• Create and maintain a fulfilling and protective environment

Other responsibilities:

• Reports to LM on a weekly basis;
• Ensure that relevant logistics tools are timely updated and maintained correctly;

• Degree or Diploma in Logistics, Procurement or  supply chain management  or a related field.
• Strong organizational and communications skills. ( Both Written and Spoken)
• Proficiency in Microsoft packages ( Excel,Word,Powerpoint,Outlook).
• Ability to maintain accurate records, collect and analyze data.
• Ability to demonstrate adaptability and Integrity in all tasks and interactions.
• Ability to work independently with minimum supervision.

People in Need is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need Code of Conduct and key policies (available at: www.peopleinneed.net/key-policies-4142gp ). People in Need Staff will undertake the appropriate level of training.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

Are you interested in joining us? Please apply in the link below. Send us your cover letter and CV which includes the contacts on your referees. Ideally, we need the name and email of your two previous line managers and one of HR.

Please note that PIN never ask for exchange of material, services or money for employmen t.

What People In Need Offer for Internship

• Contributions of Health Insurance (Nhima) as by Law.

• Accident insurance for all injuries during work time.

• National pension scheme contributions as by law

• Extensive Capacity Building program, both internal and external trainings – Induction training.

• internal online opportunities, such as access to e-learning platform and webinars
• Month contribution for phone tariffs
• Annual Staff retreat

• International environments with opportunities to learn from other country programs
• Breastfeeding breaks for nursing colleagues

• Per diem for working and sleeping outside of duty town depending on the location.

• Friendly and fair environment in small collective structure where everyone knows each other.

• We have lunch break with meals available at the office (Mongu Office)

• 2 health breaks per day.
• Internship Allowance