Job Details

Job Description

The National Institute for Scientific and Industrial Research (NISIR) is a government institution under the Ministry of Technology & Science, established by the Science and Technology Act (No 26) of 1997 through Statutory Instrument No 73 of 1998, after the repeal of the National Council for Scientific Research (NCSR) Act, CAP 236 of the Laws of Zambia.

NISIR is looking for suitably qualified and experienced persons to fill the following positions.

Position: Management Assistant (HQ)

(3-year fixed term contract. Renewable depending on performance).

Qualification:

• Grade 12 certificate with Secretarial Certificate -120/65 WPM.
• Diploma in Secretarial Business Administration be added advantage and will an + MZIS, at least three years’ relevant professional experience

Summary Job Description:

MAIN PURPOSE OF THE JOB

To provide secretarial services to the Manager, Human Resource and Administration.

MAIN DUTIES OF THE JOB

• Take dictation and transcribe on both confidential and routine matters.
• Take minutes of NISIR meetings
• Prepare, produce and ensure delivery of Meeting Papers
• Keep accurate record of appointments and assignment to ensure timely attention and action
• Receive and screen visitors and phone calls to the Manager
• Make reservations and other arrangements for the Manager Handle all incoming and outgoing correspondence for the Manager
• Ensure that the Manager’s desk and office are clean and tidy
• Maintain an efficient filling system for both confidential and general correspondence

HOW TO APPLY

Qualifying applicants should send their detailed CV, copies of professional documents/certificates, cover letter with at least 3 traceable referees and their day contact details to:

The Director

National Institute for Scientific and Industrial Research

P.O. Box 310158

Lusaka

Closing date for receiving applications is 16th August, 2024