Job Details

Job Description

Prime Location Properties Ltd is among vibrant real estate companies shaping the future of general property management services specializing in residential and commercial properties. We are committed to delivering exceptional value to our clients. Our team thrives on innovation, integrity and a passion for excellence in real estate services. We are seeking a goal-oriented, skilled Accountant and passionate administrative person to head our Finance & Administration function and ensure robust financial management, debt recovery, and operational efficiency.
Job Overview
As the Head of Finance & Administration you will be overseeing and undertaking all aspects of credit management, debt recovery, and financial reporting, training/inducting staff on the companies finance, administration and human resources policies for our real estate operations. We seek a proactive, results-driven leader with an ownership mentality and a strong understanding of real estate financials that can drive departmental objectives, foster strong client relationships, and collaborate with other departments to support business goals. If you are passionate about accounting and administration and thrive in a dynamic environment, this role offers the opportunity to make a significant impact.
Key Responsibilities and Result Areas
• Payroll and Financial Reporting: Accurately process payroll inputs to support timely salary payments and strategic decision-making.
• Revenue and Banking Management: Ensure timely collection and banking of revenue, maintaining accuracy in payment receipts and client files,, safeguard funds and enhance accountability.
• Debt Recovery and Credit Management: develop a robust Credit Control Policy, Lead recovery plans to reduce outstanding payments.
• Client Account Oversight: Maintain accurate client books with the company’s Lawyers, reducing discrepancies and monitor debtor accounts to ensure compliance with timely collection mechanisms.
• Audit and Compliance : Deliver effective responses to audit queries and ensure a high resolution rate, ensuring robust decision-making and compliance.
• Client Relations: Achieve a high customer satisfaction rate by vetting new clients, resolving balance queries, reconciling accounts, and negotiating transactions within authority limits.
• Recoveries: Maintain up-to-date registers of damages and losses to facilitate recoveries, coordinating repossession efforts with company lawyers to minimize defaults.
• Team Leadership : Drive departmental efficiency by supervising record-keeping and fostering a collaborative environment, ensuring seamless integration with Sales and Property Management Teams, Security, IT, cleaners, and drivers.
• Administrative and Support Services ; Ensures timely provision of administrative and logistical support services in order to facilitate efficient and effective operations. Ensure timely availability and maintenance of office equipment, fleet management, Office Spaces/Accommodation.
• Security : Ensure security of sensitive conveyance records (Title Deeds, Offer Letters, Contracts,etc) in your possession in order to prevent unauthorised access and destruction
• Cash management; managing Petty Cash and ensuring that all petty cash transactions comply with cash management policy; Ensure that all financial and Human Resources records are complete, up to date and filed systematically.
• Office Superintendence : Ensures effectively maintenance of buildings and surroundings in order to enhance conducive working environment
o Carry out any other tasks as assigned by the Director/Supervisor

Qualifications
• University Degree in Accounting/Finance or Full ACCA qualification/or similar
• Min 5 years accounting experience, preferably in Real Estate/Properties Sector, Self-starting individual with an ownership mentality, coupled with strong analytical, problem-solving, and financial management abilities.
• Below 40 years old.
• Experience on tax declarations, e.g (Income Tax And Withholding Tax)
• Knowledge of Local GAAP or IFRS experience required.
• Proficiency in Microsoft Office and modern data presentation tools.
• Must be a registered member of the Zambia Institute of Chartered Accountants
• (ZICA) with a valid practicing license.
• Proven track record in managing debt recovery, financial reporting, and audit responses, showcasing a goal-oriented approach.
• Strong knowledge of accounting software and financial management tools; SAP and Pastel, SAGE, etc.
• Exceptional leadership, People Management, communication, and negotiation skills, with a proactive mindset that fosters collaboration and inspires departmental performance.
• Ability to thrive in self-driven goal oriented environment, managing multiple priorities, including payroll, credit control, and client relations, project costing, expenditure tracking while meeting deadlines.
• Candidate to start immediately or within record time.
How to Apply
Please send your resume and a cover letter to [email protected] with the subject line ” Manager-Finance & Administration” Applications close on 31st July 2025. We look forward to hearing from you!