Multiple Jobs at HUACHEN INTERNATIONAL SUPPLY CHAIN LIMITED

Job Description

Huachen International Supply Chain limited located in Ndola and Kitwe-Copperbelt province is currently seeking to employee a Tracking Specialist, Assistant Human Resource Officer , and Document management specialist to add value to our growing team.

1. POSITION : DOCUMENT MANAGEMENT SPECIALIST(X1)

RESPONSIBILITIES

Develop and implement document management policies and procedures to ensure consistency and compliance with regulatory requirements.
Establish and maintain an efficient document control system, including organizing, categorizing, and indexing both physical and electronic documents.
Collaborate with cross-functional teams to determine document management needs and provide guidance on best practices.
Monitor document workflows and ensure that all documents are reviewed, approved, and distributed in a timely manner.
Conduct regular audits to assess document quality, accuracy, and availability, and make recommendations for improvement.
Train employees on document management procedures and provide ongoing support and guidance.
Coordinate with external vendors for document scanning, archiving, and destruction services.
Manage document retention schedules and ensure compliance with legal and industry-specific requirements.
Troubleshoot and resolve any issues or discrepancies related to document management systems or processes.
Stay up to date with industry trends and advancements in document management technologies and recommend appropriate solutions.

REQUIREMENTS

Bachelor’s degree in information management, library science, or a related field.
Proven work experience as a Document Management Specialist or in a similar role.
Knowledge of document management standards and protocols.
Familiarity with document imaging techniques and software.
Understanding of data privacy and security regulations.
Certification in records management or information governance is a plus.
Experience with electronic document management systems (EDMS) is preferred.
Strong understanding of document lifecycle management principles.
Ndola and Kitwe candidates will be an added advantage

2. POSITION: TRACKING SPECIALIST

RESPONSIBILITIES:

Monitor and track the status of shipments in real-time, using our tracking systems and software.
Provide timely updates to clients and internal teams on the progress of shipments.
Identify and resolve any issues or delays in the shipping process, coordinating with carriers, drivers, and other stakeholders as necessary.
Maintain accurate and up-to-date records of all tracking information.
Collaborate with the operations team to improve tracking procedures and technologies.
Assist in generating reports and analysis on shipment performance.
Ensure compliance with all logistics and transportation regulations.

REQUIREMENTS:

Previous experience in logistics, transportation, or a related field is preferred.
Strong analytical and problem-solving skills.
Excellent communication and interpersonal abilities.
Ability to work in a fast-paced and dynamic environment.
Proficient in using tracking systems and software.
Detail-oriented with a commitment to accuracy.
Diploma in transport and logistics
Kitwe and Ndola candidates will be an added advantage

3. POSITION: ASSISTANT HUMAN RESOURCE OFFICER (X1)

Reports to: Human Resource Manager

Department: Human Resource

Location: Kitwe and Ndola Office

JOB PURPOSE

To provide support and guidance on individual employee relations case, manage and meet the requirements of company polices, best practice and employment legislations.

RESPONSIBILITIES

Ensure that managers and staff are aware of the policies and procedures and are able to operate them efficiently.
maintaining an up to date company structure. All positions in the company should have job description and specifications
Support the organisation with recruitment of staff and talent retention thereafter; and also separation with old employees
monitor and review the system of performance appraisals and continually develop as necessary, ensuring that annual appraisals are carried out in a timely manner and follow up.
Making recommendations to line managers and employees on areas for improvement.
Support the organisation in handling of disciplinary and grievance issues in liaison with HR manager.
Ensure fair and timely resolutions of all cases in line with procedure.
Maintain Human Resource records as required i.e accurate and up to date employee files.
Assist line managers with coming up with training and development calendars for their employees.
Ensure time and attendance for employees is working well.
Monitor sickness and absence levels and provide monthly statistics if required in areas of concern.
Preparation of Monthly accurate payroll inputs by standard cut off dates.
Be a champion of fostering company culture and promoting diversity and inclusion
Preparation of HR monthly reports and submit to HR manager by month end.

KEY RELATIONSHIPS

CUSTOMERS OF THIS POSITION -All staff in the business

REQUIREMENTS

Understands employment code 2019 and other labour laws
Minimum of 2 years work experience as HR
Minimum of Diploma in Human resources management
Paid up member of ZIHRM
Ability to make decisions and initiate action
Ability to adhere to principles and values
Ability to relate and network
Ability to persuade and influence others
Ability to plan and organize
Between 20 to 30 years old

If you meet these qualifications and are excited to join a dynamic team, please send your updated CV [email protected] . Be sure to include the title of the position you’re applying for in the subject line.