Multiple Positions FAWEZA at FAWEZA

Job Description

FORUM FOR AFRICAN WOMEN EDUCATIONALISTS OF ZAMBIA (FAWEZA)

JOBS ADVERTS

The Forum for African Women Educationalists of Zambia (FAWEZA) is a membership based – gender justice organisation with the aim of promoting access to quality inclusive education. FAWEZA is currently seeking to recruit qualified and experienced individuals to implement a new programme in various positions as follows:

Position: 1 – Monitoring and Evaluation and Learning Manager

Department: Monitoring and Evaluation and Learning
Location: National Level
Reports to: Executive Director

Employment period: 3 years, renewable subject to performance

Key responsibilities and tasks

Develop comprehensive M&E frameworks and systems for tracking progress, measuring outcomes, and assessing impact across the programme.
Establish data collection methodologies, tools, and processes to systematically gather relevant quantitative and qualitative data.
Oversee the management, storage, and analysis of collected data to generate actionable insights.
Plan and conduct periodic evaluations, including baseline, mid-term, and end-line assessments, to assess program effectiveness, efficiency, and sustainability.
Utilize appropriate evaluation methods and techniques, such as surveys, interviews, focus groups, and case studies, to gather relevant information.
Analyze M&E data to identify trends, patterns, and areas of improvement.
Interpreting findings and communicating results to relevant stakeholders in a clear and concise manner.
Facilitate a culture of learning within the organization by promoting reflection, knowledge sharing, and adaptive management practices.
Document and disseminate lessons learned, best practices, and success stories to inform decision-making and program design.
Build the capacity of staff and partners in M&E methodologies, data collection techniques, and data analysis skills.
Provide training, mentorship, and technical assistance to enhance M&E competencies at all levels of the organization.
Ensure the quality and integrity of M&E processes and data through rigorous validation, verification, and quality control measures.
Prepare timely and accurate M&E reports for internal and external stakeholders, including donors, partners, and governing bodies.
Present findings, recommendations, and progress updates through written reports, presentations, and other communication channels.
Collaborate with the program manager and other stakeholders to use M&E findings for programmatic adjustments, strategic planning, and performance improvement.

Qualifications and competencies

At east five years managing the M&E component of a donor-funded programme
Bachelor’s degree in evaluation, development studies, statistics, or relevant field.
Excellent analytical, communication skills as well as problem identification and solving skills.
Proven experience in quantitative and qualitative research methods, survey design and implementation, and statistical data analysis is required.
Ability to lead a team

Position: 2 – Program Officer – Bursaries
Department: Programmes
Location: National Secretariat
Reports to:Programmes Manager

Employment period:
3 years, renewable subject to performance

Key responsibilities and tasks

Coordinate implementation of bursaries
Programmes at national level, in line with stipulated program contractual obligations.
Coordinate and supervise Field Officers ensuring efficiency and effectiveness of operations.
Consolidate results-based reports into one national report on a timely basis
Design and coordinate detailed periodic implementation plans for program activities
Maintain and update a database of all students on the bursary scheme in close liaison with M&E Department
Prepare a comprehensive list of students requirements in accordance with the provided FAWEZA bursary guidelines and submit requests to the relevant departments
Coordinate equitable distribution of resources and logistical support to facilitate smooth implementation of programme activities
Coordinate meetings and provide minutes of the bursary selection committees.
Collect, consolidate and provide quality check for all work coming from Field Officers before onward submission to relevant offices.
Review, consolidate andapprove work plans and reports from Field Officers.
Conduct staff open appraisals for Field Officers in accordance with FAWEZA Policy

Qualifications and competencies

At least five years experience in a similar role in an NGO environment
Degree in Education, Development Studies or related discipline.
Excellent analytical, communication skills as well as problem identification and solving skills.
Ability to organize own work and work independently
Strong interpersonal skills and team-player
Ability to work in a multidisciplinary and multi-cultural environment, with knowledge of language, cultural values of Zambian communities.
Proficiency report writing, excel and computer skills

Position: 3 – Regional Field Officers – (Five) Positions
Department: Programmes
Location: Regional Offices
Reports to: Programme Officer

Employment period:
3 years, renewable subject to performance

Key Responsibilities and tasks

Coordinate implementation of the Bursaries Program in the assigned regions, in line with stipulated program contractual obligations
Lead information sharing and relevant involvement of stakeholders at the community, district and provincial levels.
Timely liaison with National Secretariat on all programme related matters ensuring efficiency and effectiveness of operations.
Disseminate programme advertisements through relevant media platforms at community, district and provincial levels.
Receive and compile scholarship applications for onward submission to National Secretariat
Update and maintain database of all students supported by the programme from inception to the end programme
Compile programme regional narrative reports in compliance with contractual requirements
Submit funds retirements and expenditure reports for all activities assigned within stipulated timeframe
Liaise with other CSOs or stakeholders to potentially support programme achievements.
Be a focal point for all programme monitoring at the community, district and provincial levels.
Manage and coordinate the use of programme assets made available for all programme related activities at regional level.

Qualifications and competencies

At least three (3) years experience in a similar role in an NGO environment
Degree in Education, Development Studies or related discipline.
Ability to organize own work and work independently without being prompted.
Excellent analytical, communication skills as well as problem identification and solving skills.
Good interpersonal skills and team-player
Ability to work in a multidisciplinary and multicultural environment, with knowledge of language, cultural values of community one is operating in.
Must be ready to work from any part of Zambia.
Good report writing skills and proficient in computer requisite computer applications.

Position: 4 – Documentation and Communications Officer
Department: Programmes
Location: National Secretariat
Reports to: Programmes Manager

Employment period:
3 years, renewable subject to performance

Key responsibilities and tasks

Coordinate information dissemination on the bursary Program
Manage Information on programmes related issues
Coordinate stakeholder and public relations with regards to the organisation
Participate in the design, formulation, management, execution, monitoring and evaluation of a communications strategy
Identify and develop content for media stories for the programme.
Work with programme leads to identify case studies/ success stories and other content for media and documentation.
Contribute to the content and design of FAWEZA’s communication, visibility and promotion materials such as flyers, newsletters, posters and similar materials.
Develop relationships with local/national/regional/international media outlets and journalists in order to increase the visibility of the program.
Ensure consistent language and messaging across all FAWEZA’s output and communication channels.
Develop radio broadcasts / pod casts as well as videos for TV and social Media.
Deliver training on communications to employees as necessary
Report on communication activities and impact to senior management
Design and widely disseminate the programme Newsletter
Provide real time material for upload on all information outlets, including the organizational website, facebook, twitter, etc
Draft timely press releases on matters relating to all programme activities for management approval and dissemination
Produce reports detailing media appearance under programmes

Qualifications and competencies

At least five years experience in a similar role in an NGO environment
Degree in Mass Communication, Journalism, Public Relations or related discipline.
Excellent writing and editorial skills
Demonstrated skills in newsletter design added advantage
Excellent analytical, communication skills as well as problem identification and solving skills.
Ability to organize own work and work independently
Strong interpersonal and team-player skills.
Proficiency report writing, excel and computer skills

Position: 5 – Front Desk Officer
Department: Administration
Location: National Secretariat
Reports to: Administration and Personnel Officer

Employment period:
3 years, renewable subject to performance

Key Responsibilities and tasks

Arrange programme, staff and board meetings
Manage the front desk office and provide first contact public relations for the organisation
Guide clients to appropriate offices as necessary.
Distribute and file internal correspondences.
Monitor office supplies and make procurement requests as necessary.
Manage and liquidate petty cash for the office on imprest float basis
Initiate payments for services i.e. garbage, water, electricity, telephone etc.
Maintain a monthly inventory control of office supplies, first aid kit and other items in the store room and assure they are orderly kept.
Keep an updated electronic file with key data of FAWEZA members and the FAWEZA alumni.
Type and file Tender Committee minutes
Create and maintain electronic and manual filing systems for general correspondences
Coordinate and write down minutes for staff meetings
Assist in the management of telephone calls, taking massages and distribution mails, mails and correspondences.

Qualifications and competencies

At least two years experience in a similar role in an NGO environment
Minimum of a diploma with specialisation in business management or secretarial work.
Ability to organize own work and work independently, promote high performance and initiative.
Excellent analytical, communication skills as well as problem identification and solving skills.
Good interpersonal skills and team-player
Excellent computer skills: Word, Excel and Power Point.

Position: 6 – Senior Programme Accountant

Department: Finance and Administration
Location: National Secretariat
Reports to: Finance and Administration Manager

Employment period:
3 years, renewable subject to performance

Key Responsibilities and tasks

Provide financial technical support to all staff.
Support both external and internal audits related to the organisation by providing financial information and explanations during audits.
Ensure that all costs related to the organisation are properly allocated to correct funding source and charged in the financial system.
Handle advances and ensure proper accountability of funds for the organisation
Coordinate submission of time sheets for staff and ensuring proper completion in line with donor requirements.
Track all budget changes and ensure correct updated budgets are maintained in the financial system and that activities are in line with plans.
Maintain up to date budget follow up template that tracks budgets against expenditure, explaining any variances.
Ensure timely preparation of monthly financial reports per funding guidelines
Enforce compliance to donor rules and regulations.
Undertake field monitoring visits and offer financial support to facilities and regional offices
Participate in organisational meetings.
Ensure all financial documents relating to the organisation are properly accounted for and retained for reference.
Perform various financial reconciliations as shall be required from time to time.

Qualifications and competencies

At least three years experience in a similar role in an NGO environment
Degree in Accounting, ZICA, ACCA, CA, CIMA or equivalent qualification.
Good interpersonal skills and team-player
Excellent computer skills: Word, Excel, Power Point and computerized accounting applications. Must be a member of ZICA.

Position: 7 – IT OFFICER

Department: Finance and Administration
Location: National Secretariat
Reports to: Finance and Administration Manager

Employment period:
3 years, renewable subject to performance

Key Responsibilities and tasks

Oversee the setup, maintenance, and upgrade of IT infrastructure including hardware, software, networks, servers, and telecommunications systems.
Ensure that all IT systems are secure, reliable, and scalable to support the organization’s operations.
Provide technical support and trouble shooting assistance to staff members.
Conducting training sessions for staff on the effective use of IT systems and tools
Implement data management protocols to ensure the security, integrity, and confidentiality of organizational data.
Develop and implement backup and disaster recovery plans to safeguard critical data.
Evaluate, select, and implement software applications that enhance organizational efficiency and effectiveness.
Manage licenses, updates, and patches for software applications.
Develop and enforce IT policies and procedures to ensure effective use of IT resources and ensure compliance with relevant regulations and standards.
Liaise with external vendors and service providers to procure IT equipment, software, and services.
Manage vendor relationships and contracts to ensure quality service delivery and cost-effectiveness.
Assist in the development of IT budgets and resource allocation plans.
Ensure compliance with relevant data protection regulations
Collaborate with other departments to identify IT needs and opportunities for technological innovation.
Monitor and evaluate the performance of IT systems and processes.
Identify areas for improvement and implementing solutions to enhance IT effectiveness and efficiency over time.

Qualifications and competencies

Degree in Computer Science, Information Technology or related field
At least a minimum of three (3) years of experience in an NGO environment
Proven hands-on experience in various application software, systems installation and configuration is essential
Strong understanding of PC hardware and software set-up and configuration.
Cross-cultural communication and interpersonal skills, and ability to interact professionally with culturally diverse staff and stakeholders with a range of IT proficiency.
High standards of confidentiality and reliability.

HOW TO APPLY

Interested and qualified applicants should send their cover letters and CVs demonstrating suitability for employment with three traceable referees not later than 29th February 2024 to: [email protected] or [email protected] addressed to: The Executive Director, FAWEZA National Secretariat, Plot 6680 Chiwalamabwe Road, P.O. Box 37695, Lusaka. Applications should be sent by EMAIL ONLY. At this stage DO NOT attach academic qualifications.

FAWEZA is an equal opportunity employer.