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GIRLS’ EDUCATION AND WOMEN’S EMPOWERNMENT AND LIVELIHOODS FOR HUMAN CAPITAL PROJECT (GEWEL 2)
The Government of the Republic of Zambia is implementing the GEWEL 2 Project with support from the International Development Association (IDA) and the Global Financing Facility under the auspices of the World Bank.
The Project Development Objective (PDO) statement is to promote human capital development and productivity among poor and vulnerable girls and women, while strengthening adaptive social protection delivery systems.
The Ministry of Health will implement the nutrition component of the programme at Community and Health Centre Levels, while other Ministries will implement other components of the GEWEL2 Project. In this regard, the Ministry of Health with the support of World Bank is inviting applications from suitably qualified and experienced candidates to fill the under listened vacant positions:
1.0 JOB TITLE: PROJECT COORDINATOR
DUTY STATION: MINISTRY OF HEALTH HEADQUARTERS, LUSAKA
DUTIES AND RESPONSIBILITIES
The Project Coordinator will be reporting to the Director Public Health and shall be responsible for:
i. Managing the day to day operations with regard to the nutrition component in GEWEL 2 as outlined in the Project Appraisal Document (PAD);
ii. Ensuring that the Project is fully and timely implemented as well as meets its objective while remaining in full compliance with the national and World Bank instruments that govern Project implementation.
iii. Providing overall operational management for the successful execution and implementation of the project. This includes the daily responsibility to manage, coordinate, and supervise implementation and the delivery of results in accordance with the Project documents and agreed Annual Work Plans and Budgets (AWPB).
iv. General Project Management and Administration:
a) Assure the secretariat of the Project Steering Committee (PSC) meetings;
b) Liaise regularly with the Director of Public Health and the Permanent Secretary – TS (MOH) and other entities as required on project planning, implementation, monitoring;
c) Oversee the timely planning and implementation of all Project- activities and instruments in accordance with the rules and regulation of the World Bank and the GRZ.
d) Lead effectively and efficiently the utilization of human, financial and other material
resources;
e) Organize, at least monthly, Project Implementation Unit (PIU) management team meetings;
f) Organize Project performance review missions and meetings with all relevant stakeholders and partners.
v. Staff capacity building and performance management
a) In coordination with the MOH human resources department, oversee the selection, contracting and contract monitoring of all PIU staff;
b) Review the individual work plans and development plan to enhance capacity and evaluate performance;
c) Directly supervise and support all PIU staff to ensure that they remain on track with their tasks.
d) In coordination with the MOH human resources department, monitor all PIU staff performance.
e) Manage and coordinate the development and implementation of training plans for all PIU staff.
vi. Stakeholder engagement
a) Ensure the implementation of the Stakeholder Engagement Plan (SEP)
b) Contribute to engagement with Task Agencies, signing of MoUs or Instruction and
assist with the development, implementation of their Task Concept Documents;
c) Support and help build synergies and capacity among stakeholders;
d) Facilitate strategic or project-related dialogue between PIU staff and all relevant stakeholders;
e) Contribute to meetings/workshops with implementing partners and stakeholders;
f) Supervise the establishment and maintenance of a stakeholder database and an audit trail of stakeholder engagement events; and
g) Coordinate a timely response to queries by stakeholders or other interested parties on the project.
vii. Implementation, Monitoring and Reporting
a) Ensure the timely preparation and approval of the AWPB, Quarterly Concept Notes (QCN);
b) Take the lead in preparing forecasts of project-wide expenditure and planned activities;
c) Ensure that adequate systems are in place to gather data and information for project M&E;
d) Ensure the full and timely implementation of the Project Procurement for Development Strategy (PPSD);
e) Ensure quality in the process of developing Terms of Reference (ToRs) /specifications and integrity in the recruitment of consultants and contractors;
f) Ensure suitable support and supervision of consultants and contractors and review all deliverables and reports of consultants and contractors before payment authorization;
g) Monitor, in collaboration with relevant stakeholders, the identified or emerging risks and organize mitigation as necessary;
h) Day-to-day monitoring of risks and risk management plans to minimize project risks, propose and manage any changes to the project scope, project schedule and project costs using appropriate verification techniques, and subject to the approval of the Project Steering Committee (PSC) and the World Bank;
i) Ensure the implementation of the Environment and Social Commitment Plan (ESCP)
j) Ensure that the implementation of the Governance and Accountability Action Plan (GAAP) is monitored and reported to the PSC; and
k) Ensure timely preparation and submission of all reports on Project implementation.
viii. Communication
a) Monitor the implementation of the Visibility and Communication Strategy (VACS);
b) In liaison with MOH Spokesperson serve as the point of contact with the media; and
c) Monitor and clear the dissemination of information on project implementation and performance.
ix. Perform such other duties as may be assigned by the Ministry of Health and the PSC.
QUALIFICATIONS
The candidate must have:
a) A full Grade Twelve (12)/Form 5 School Certificate with a minimum of five (5) ‘O level credits or better including English Language and Mathematics.
b) A Bachelor’s Degree in Development Studies, Medicine and Nutrition from a reputable and recognized University.
c) A Master’s Degree in Development Studies, Project Management, Public Health or Business Administration from an accredited university will be an added advantage.
a) Must be a registered member of relevant regulatory body.
EXPERIENCE AND COMPETENCIES
i. At least eight (8) years of professional experience in a relevant sector of which five (5) years should be at Senior Management level with focus either in Nutrition programme development, management strategy and policy development and analysis, stakeholder engagement and project management;
ii. Demonstrated knowledge of nutrition interventions using the multi-sectoral approach including working with local governance structures.
Good understanding of Government and World Bank’ working environments and procedures;
iv. Computer literacy with proficient skills in at least Excel, Word, Power point;
v. Excellent oral and written communication skills in English.
vi. Ability to provide direction, vision, coach/mentor team members, sound judgment, issue & conflict resolution, and effective decision making.
vii. Ability to improve performance and satisfaction, team building, build and manage interpersonal relationships, influence and win respect, role modelling and fairness.
viii. Ability to actively listen, adapt, persuade and transform.
ix. Ability to get things done, managing deliverables and milestones on time/within budget/meeting project needs.
x. Ability to work in multi-cultural, multi-disciplinary teams and in a fast-paced environment.
2.0 JOB TITLE: NUTRITION SPECIALIST
DUTY STATION: MINISTRY OF HEALTH HEADQUARTERS, LUSAKA
DUTIES AND RESPONSIBILITIES
The Nutrition Specialist will be reporting to the Project Coordinator and shall be responsible for:
i. Ensuring that the nutrition components of the Project is fully and timely implemented as well as meets its objective while remaining in full compliance with the national and World Bank instruments that govern Project implementation.
ii. Guidelines and Technical Assistant (TA)
a) Ensure availability of guidelines for nutrition interventions;
b) Lead the implementation of nutrition project development planning and management in the PIU;
c) Provide TA, Support and supervise tasks related in (a) and (b) at national and subnational levels;
d) Organize and contribute to implementation of support missions.
iii. Capacity Building
a) Proactively organizes the enhancement of capacity of self and the staff at national and sub-national levels through training and self-learning:
b) Develop and undertake training of staff and volunteers in nutrition activities of the Project;
c) Organize planning, training, peer support and mentorship for PIU, national and subnational staff;
d) Provides nutrition technical support to non-PIU staff and stakeholders at all levels (national, provincial and district as may be required)
e) Ensure availability of relevant training materials and job aids for reference at service points
iv. Planning
a) Ensure availability of planning guides for nutrition interventions
b) Ensure effective planning and implementation of the planned activities
c) Set and review targets for all indicators to ensure realism against project timeline, implementation progress, and deliverables;
d) Verify whether the proposed activities are well aligned with the National policies and World Bank guidelines;
e) Provide support to the PIU in the planning of nutrition project activities; and
f) As requested, participate in relevant meetings, seminars, symposiums, and workshops.
v. Nutrition Data collection, management, and analysis for Reporting
a) Review and improve data collection protocols including source, methodology, responsibility, and timing of indicator monitoring and reporting.
b) Support development of tools for collecting and analyzing nutrition data
c) Lead reporting on nutrition interventions in the PIU and preparation of nutrition component reports (Semester, Mid-term, Completion);
d) Lead the consolidation of the nutrition subcomponent reports in Project reports (Semester, Mid-term, Completion); and
e) Produce other reports as relevant to ensure compliance with Project reporting requirements;
vi. Supplies and commodities
a) Plan for procurement and supply of Multiple Micro- Nutrients Supplements (MMS) and Multiple Nutrient Powders (MNP) to Project districts;
b) Ensure procurement of nutrition supplies conforms to World Bank procurement guidelines; and
c) Monitor the supply systems for nutrition products and track the utilisation at district level.
vii. Technical support, supervision and mentorship
a) Plan and undertake TSS in the subnational levels
b) Plan and undertake mentorship to staff in the subnational levels
viii. Quality Assurance and Improvement
a) Review and evaluate the quality of project implementation
b) Plan and support implementation of QA/QI activities in the districts
viii. Communication
a) Support project Visibility and Communication Strategy (VACS); develop a mechanism for sharing nutrition information generated by the M&E system.
b) Design and maintain a stakeholder database in collaboration with safeguards specialists and the Communications Assistant.
c) Report on the project progress in TWGS and prepare reports for the PSC and ICC and other relevant platforms
xi. Carry out other tasks as deemed necessary by the PIU
QUALIFICATIONS
The candidate must have:
a) A full Grade Twelve (12)/Form 5 School Certificate with a minimum of five (5) ‘O level credits or better including English Language and Mathematics,
b) Bachelor’s Degree in Nutrition, Public Health Nutrition from a reputable and recognized University.
c) A Master’s degree in Nutrition, Public Health Nutrition or Public Health from an accredited university will be an added advantage.
d) Must be a registered member of relevant regulatory body.
EXPERIENCE AND COMPETENCES
i. At least ten (10) years of relevant experience in the above areas of which five (5) years should be at Senior Management with experience in multi- sectoral implementation of nutrition interventions including policy strategic analysis, stakeholder engagement and project management in public health nutrition;
iii. Proven experience in leading multi-stakeholder work plans and results-based management; Excellent written and verbal communication skills;
iv. Computer literate with skills in Excel, Word, Power point,
V. Ability to provide direction, vision, coach/mentor team members, sound judgment, issue & conflict resolution, and effective decision making;
vi. Ability to improve performance and satisfaction, team building, build and manage interpersonal relationships, influence, and win respect, role modelling and fairness;
vii. Ability to actively listen, adapt, persuade, and transform.
vill. Ability to get things done, managing deliverables and milestones on time/within budget/meeting project needs; and
ix. Ability to work in multi-cultural, multi-disciplinary teams and in a fast-paced environment.
3.0 JOB TITLE: MONITORING AND EVALUATION SPECIALIST
DUTY STATION: MINISTRY OF HEALTH HEADQUARTERS, LUSAKA
DUTIES AND RESPONSIBILITIES
The M & E Specialist will be reporting to the Project Coordinator and Assistant Director M&E and shall be responsible for:
i. MONITORING AND EVALUATION SYSTEM DEVELOPMENT AND IMPLEMENTATION
a) Developing and implementing a comprehensive monitoring and evaluation system to track the progress and outcomes of a designated health project. This includes designing and managing data collection processes, analysing data to assess project effectiveness, and reporting on findings to inform decision-making and program improvement;
b) Overseeing the implementation of the M & E system, ensuring data quality, accuracy and timely reporting monitoring and evaluation system for the project.
c) Ensuring the smooth operation and quality performance of technical efforts and field activities by coordinating and overseeing quality programmatic reporting, quality of data management and strategic information.
d) Leading the development and implementation of a plan to monitor progress, evaluate effectiveness and disseminate results, as well as overseeing the conduction of operations research and other data-based analysis to facilitate evidence-based improvements in project performance and expand understanding and lessons learned.
e) Ensuring adherence to monitoring of project activities using developed tools and indicators.
f) Leading the baseline survey, Mid-Term and End Term evaluations including quality assurance processes for data collection to ensure robust data for the project.
g) Provide support to the routine data collection, analysis and aggregation of data from district to national level as may be required.
h) Provide technical support to project staff on implementing M&E plan and logical framework.
i) Liaise with project management to collect and analyse data and to determine progress achieved.
j) Support the implementation of MOH’s broader M & E plan.
k) Support performance reviews in line with the project implementation manual.
ii. PROJECT INFORMATION MANAGEMENT
a) Track project’s output and outcome level results on the periodic basis in close coordination with project’s implementing team as well as with Implementing Partners.
b) Collect, check, verify and compile data from the field as stipulated in the M&E plan.
c) Review and compile monitoring reports, project progress reports, evaluation reports, photographs, case studies video documentaries, power point presentation, etc.
d) Update and maintain the project database.
DATA MANAGEMENT AND ANALYSIS
a) Manage project data ensuring data quality, accuracy and security
b) Conduct data analysis using appropriate statistical software (eg STATA, R. SPSS) to generate insights and inform decision making
c) Develop and maintain a project database to track key indicators and performance metrics. d) Utilize data visualization tools (e.g Power BI, Tableau) to present data clearly and effectively.
iv. QUALITY ASSURANCE
a) Review field level assessment reports, baseline studies and evaluation reports.
b) Ensure that reports from partners/consultants are complete and meet the quality requirements.
c) Undertake the quality control of project’s implementing strategies and approaches.
d) Establish a reliable and consistent database of indicators in line with the results framework for all program activities and ensuring that the M&E standard operating procedures (SOPs) and guidelines are developed and updated routinely and systematically.
REPORTING AND DOCUMENTATION
a) Support the Project Coordinator on the preparation of annual work plans. This includes schedules and formats for the submission of necessary reports and other inputs by the PIU, MoH and partners.
b) Prepare the M&E progress reports and submit to supervisor.
c) Assist project team to prepare periodic reports of the project through providing M & E related information.
d) Document project achievements and lessons learned through case studies, reports and other knowledge products.
QUALIFICATIONS
The candidate must have:
a) A full Grade Twelve (12)/Form 5 School Certificate with a minimum of five (5) ‘O level credits or better including English Language and Mathematics.
b) A Bachelor’s Degree in Demography, Data Science, Statistics, Library Information Studies or Health Management Information Systems from a reputable and recognized University.
c) A Master’s Degree in Demography, Public Health or Epidemiology from an accredited university will be an added advantage.
d) Post graduate certification in Monitoring and Evaluation as an added advantage.
EXPERIENCE
i. At least ten (10) years of relevant experience of which five (5) years should be senior management in monitoring and evaluation (M&E) or health management information systems.
ii. Strong understanding of Zambia’s health system context, especially national strategies and monitoring and evaluation frameworks and understanding of RMNCAH-N topics and results monitoring.
iii. Minimum 10 years of demonstrated experience in designing, implementing, monitoring, and evaluating projects in public health programs, project management in health sector, health management information system or health sector M&E system.
iv. Extensive experience in developing and strengthening M&E systems, processes and products. Training in gender data and analysis, experience in gender related M&E and interest in expanding expertise on gender and equity M&E will be an added advantage.
v. Experience with initiatives to drive demand for and use of data.
vi. Demonstrated experience in M&E system development, data collection and data analysis in the health sector would be an asset.
vii. Demonstrated experience in planning and budgeting.
vii. Experience in supporting collaborative processes with a wide range of stakeholders.
COMPETENCES
i. Proven ability and capacity to manage databases.
ii. Proficiency in Statistical and data management packages such as STATA, R, Epi data, SPSS. iii. Knowledge of data collection protocols to ensure accurate data collection and verification; ability to identify data trends and communicate this information for strategic decision-making in program implementation.
iv. Proven track record in writing or contributing to technical reports in public health an added advantage.
v. Proficiency in Microsoft Applications including Excel, PowerPoint, and Word.
vi. Strong attention to detail and thoroughness in work product.
Application Mode
a) All applications should clearly state the position being applied for on the envelope and must be lodged directly with the Ministry of Health to the address below:
The Permanent Secretary- (Administration)
Ministry of Health
Ndeke House
P.O. Box 30205
LUSAKA
b) All interested persons meeting the above qualifications and experience should send their written applications with certified copies of their National Registration Card, academic and professional qualifications, proof of membership to relevant regulatory body (where applicable), latest practicing license and a detailed Curriculum Vitae with three references including their contact numbers to the address given above.
Electronic applications will NOT be considered.
c) The closing date for receiving applications is Friday, 15th November, 2024. Only short-listed candidates will be contacted.
Dr. George Sinyangwe
Permanent Secretary- Donor Coordination
MINISTRY OF HEALTH
