Multiple Positions National Institute for Scientific and Industrial Research at National Institute for Scientific and Industrial Research (NISIR)

Job Description

The National Institute for Scientific and Industrial Research (NISIR) is a government institution under the Ministry of Technology & Science, established by the Science and Technology Act (No 26) of 1997 through Statutory Instrument No 73 of 1998, after the repeal of the National Council for Scientific Research (NCSR) Act, CAP 236 of the Laws of Zambia.

NISIR is looking for suitably qualified and experienced persons to fill the following positions.

1.0 Position: Assistant Accountant (HQ)

(3-year fixed term contract. Renewable depending on performance).

Qualification:

Grade 12 certificate with credits in English Mathematics, and
Bachelor Degree in Accounting or Part II of ZICA/ACCA /CIMA.
Full ZICA/ACCA/ CIMA will be an added advantage.

Summary Job Description:

Main PURPOSE OF THE JOB

To provide assistance to the Financial Accountant on the day-to-day operations and production of reports.

MAIN DUTIES OF THE JOB.

To verify payments to ensure that proper supporting documents are available
To code expenditure to the cost units and cost centers in accordance with the Chart of Accounts
To undertake daily postings of transactions to Pastel or SAGE 300
To timely reconcile all Control accounts and to reconcile and maintain the Travel advance (TA) Journal
To effectively maintain the creditors ledger
To prepare bank reconciliations
To verify monthly financial reports from Plant Science Research and Animal Science Research Centers
To produce monthly/Quarterly/yearly Trial Balances
To supervise Accounts Payable staff
To perform any other duty as may be assigned to you from time to time

2.0 Position: Management Assistant (HQ)

(3-year fixed term contract. Renewable depending on performance).

Qualification:

Grade 12 certificate with Secretarial Certificate -120/65 WPM.
Diploma in Secretarial Business Administration be added advantage and will an + MZIS, at least three years’ relevant professional experience

Summary Job Description:

MAIN PURPOSE OF THE JOB

To provide secretarial services to the Manager, Human Resource and Administration.

MAIN DUTIES OF THE JOB

Take dictation and transcribe on both confidential and routine matters.
Take minutes of NISIR meetings
Prepare, produce and ensure delivery of Meeting Papers
Keep accurate record of appointments and assignment to ensure timely attention and action
Receive and screen visitors and phone calls to the Manager
Make reservations and other arrangements for the Manager Handle all incoming and outgoing correspondence for the Manager
Ensure that the Manager’s desk and office are clean and tidy
Maintain an efficient filling system for both confidential and general correspondence

3.0 Position: Business Development Officer (HQ)

(3-year fixed term contract. Renewable depending on performance)

Qualification:

Grade 12 certificate with credits in English Mathematics, and BA/MA Demography /Economics/ Business Administration/ Mass Communications / Journalism

Summary Job Description:

PURPOSE OF THE JOB:

To support the Directorate in developing and implementing strategies related to scientific and industrial research communication, strategic partnerships, resource mobilization and Monitoring & Evaluation

MAIN DUTIES OF THE JOB:

To increase access and public awareness of Scientific & Industrial Research in a variety of ways including crafting media statements and productions, exhibitions, journalism and media productions
To support the establishment of strategic research and innovation partnerships
To support proposal writing and resource mobilization
To support Monitoring, Evaluation, Learning and Reporting

4.0 Position: Internal Auditor Manager HQ

(3-year fixed term contract. Renewable depending on performance)

Qualification:

Full Form V or Grade 12 Certificate
Full ACCA or CIMA
At least Five (5) years experience in similar capacity.
Having worked in an auditing firm and exposure to public sector accounting or audit will be ant added advantage.
Must be a paid- up member of the Zambia Institute of Chartered Accountants (ZICA).

Summary Job Description:

PURPOSE FOR THE JOB:

To provide technical job knowledge, analytical and problem-solving skills, planning and organising skills, good interpersonal skills ability to work with very minimal supervision, ability to work in a team and a working knowledge of Pastel, Micro Soft Office and Micro-Payroll System

MAIN DUTIES OF THE JOB

To examine, review and implement internal controls, policies and procedures and ensuring that they are appropriate and adequate.
To examine operations’ efficiency as to procedures and accountability of all revenues.
To interpret accounting policies and make appraisals of methods of accounting and administration to ensure that policies/procedures are adhered to.
To prepare internal audit workplans which will form the basis for an effective internal audit system.
To submit quarterly and half-yearly reports to the Audit Committee through the Executive Director.
To serve, as a member, or head, of various adhoc and working Committees that may be appointed from to time.
To undertake investigations in any areas of management or accounting as may be required.
Liaise with External Auditors to ensure that statutory audits are done expeditiously and to the highest standards possible.

5.0 Position: Manager Resources and Human Administration (HQ)

(3 year fixed term contract. Renewable depending on performance)

Qualification:

Grade Twelve with credits in English and Mathematics, BA & Master’s degree (or equivalent) MZIHRM, at least seven years’ relevant professional experience including four years at senior
management level.

Summary Job Description:

PURPOSE OF THE JOB

To effectively and efficiently manage and develop human resources in order to implement NISIR’s mandate.

To effectively provide and manage human, financial, administrative and logistical support services in order to enhance individual and institutional performance and operations.

MAIN DUTIES OF THE JOB

Oversee and ensure all Human Resource operations are carried out diligently, timely: HR planning, Recruitment and Talent management, managing Disciplinary system, employment contracts. pension scheme, Training and career development, etc.
Coordinate the development and implementation of the Institutes Strategic and Annual Plans.
Develop and implement an effective and efficient Medical scheme for the Institution.
Advise Director/CEO and management on HR strategies/ priorities and their implementation
Advocate for and implement change management strategies
Manage and monitor facilities including utilities such as water. electricity and telephone.
Implementation of Performance Management system
Ensure compliance with Labour & other relevant regulations relating to people, workplace, etc.
Continuously Develop and implement organizational policies
Oversee and ensure implementation of administrative matters such as security, transport and logistics.
Negotiate lease agreements, manage contracts or other legal agreements with the input from Legal Counsel.

HOW TO APPLY

Qualifying applicants should send their detailed CV, copies of professional documents/certificates, cover letter with at least 3 traceable referees and their day contact details to:

The Director

National Institute for Scientific and Industrial Research

P.O. Box 310158

Lusaka

Closing date for receiving applications is 16th August, 2024