Job Details

Job Description

JOB OPPOTUNITY

ABOUT THE HUNGER PROJECT ZAMBIA

The Hunger Project (THP) is a global non-profit organization whose mission is to end hunger and poverty by pioneering sustainable, grassroots, women-centered strategies and advocating for their widespread adoption in countries throughout the world. We operate in 22 countries with 330 staff and have mobilized hundreds of thousands of volunteer leaders worldwide. Our programs throughout Africa, South Asia and Latin America are based on an innovative, holistic approach, which empowers women and men living in rural villages to become the agents of their own development and make sustainable progress in overcoming hunger and poverty.

The Hunger Project Zambia would like to recruit 3 positions in different categories

1. HEAD OF FINANCE, ADMINISTRATION & HUMAN RESOURCES

Position Summary

The Head of Finance and Administration & Human Resources is responsible for overseeing and leading all financial, administrative & Human Resources activities, in accordance with generally accepted accounting principles, local government regulations, THP policies and procedures and donor requirements. The Head of Finance and Administration ensures legal compliance with local laws and regulations, provides financial and technical management for grant budgeting, expense monitoring and timely preparation and submission of financial reports and manages budgets, audits, forecasting, and supporting grant management efforts. This role is responsible to manage all related human resource matters

This role works in close collaboration with the Director, Global Accounting and Finance, the Backbone Global Finance – Grants, Contracts, Systems & Reporting, and the Regional Financial Coach, and the Senior Director, Global Operations & Human Resources. The role regularly interfaces with the finance team in the Partner Countries when funding programs in the country, and the Global Grants and Compliance (GGC), more generally. Program Country Heads of Finance, while supervised within the country by the Country Leader, are ultimately accountable to the CFO.

The position is based in Lusaka Zambia and reports to the Country Director.

Essential Functions

Audit and Financial Reporting:

• Coordinate and facilitate internal and external audits, ensuring accurate and timely preparation of financial statements
• Maintain a comprehensive understanding of financial transactions, records, and systems to support audit requirements.
• Collaborate with auditors, Office Bearers, as well as the audit and finance committee of the National Advisory Committee (NAC) to address inquiries, provide necessary documentation, and implement audit recommendations.
• Review and maintain a local Finance Manual ensuring its adequacy with THP minimum standards, adherence to established accounting principles, and donor specific requirements
• Ensure compliance with financial regulations and accounting standards (Generally accepted accounting standards and local standards).
• Estimate the financial risk for any investment project.
• Establish and maintain financial systems and internal controls to safeguard assets and ensure accurate financial reporting in accordance with US GAAP.
• Identified

Budgeting and financial planning

• Lead the development, implementation, and monitoring of annual budgets in collaboration with relevant departments.
• Analyze financial data and trends to provide insights for informed decision-making and budget adjustments.
• Identify areas for cost optimization and revenue enhancement while maintaining operational efficiency.
• Prepare and present regular budget variance reports and financial performance updates to senior management. as well as the National Advisory Committee through the audit and finance committee.

Daily Financial Management:

• Oversee day-to-day financial operations, including accounts payable, accounts receivable, payroll, and general ledger activities.
• Ensure accurate and timely processing of financial transactions, bank reconciliations and records, with filing of all vouchers and supporting documentation.
• Monitor cash flow, liquidity, and financial reserves to support operational needs.
• Coordinate quarterly requests of funds in compliance with THP Cash Management guidelines.
• Conduct periodic financial reviews and reconciliations to maintain data integrity.
• Provide regular training to financial and administrative staff on tools, policies, and procedures.

Compliance with Local Laws and Taxes

• Stay up to date with local financial regulations, tax laws, and reporting requirements to ensure full compliance.
• Prepare and submit accurate tax filings and other financial reports to local authorities as required.
• Provide guidance to THP on tax implications and financial compliance matters.

Grant Management:

• Collaborate with program managers to oversee financial aspects of grant applications, awards, and reporting.
• Ensure proper allocation and utilization of grant funds according to donor restrictions and guidelines.

Global Administration:

• Develop and implement administrative policies, procedures, and best practices that support efficient and effective operations globally.
• Oversee facilities management, procurement, vendor relationships, and other administrative functions.

Human Resources Management:

• Collaborate with the Country Director, in coordination with the Sr Director, Global operations and Human Resources in the Global Office to develop and implement human resources strategies aligned with organizational goals.
• Oversee recruitment, onboarding, employee relations, performance management, and professional development initiatives.
• Ensure compliance with labor laws, regulations, and employment standards.

Qualifications

1. Education (Minimum Needed and Type of Degree Needed):

• Minimum Required: bachelor’s degree in finance, Accounting, or ACCA.
• Preferred: Master’s degree or MBA preferred; Professional certification such as CPA (Certified Public Accountant) or equivalent is highly desirable.

2. Work Experience (Minimum needed)

• Minimum Required: 5 years of proven experience in financial management, budgeting, audit, and compliance, including experience in managing donor-funded grants, subcontracts/ grants, and good understanding of USG donor rules, preferably in a nonprofit or international organization context.
• Preferred: Non-profit setting with remote team structure, and experience in a fast-paced environment with a small team.

3. Specialized Knowledge Needed for Job Performance

• Proficiency with Spreadsheets, and advanced knowledge of Excel is required.S
• Strong knowledge of local financial regulations, tax laws, and reporting requirements.
• Strong leadership qualities and the ability to mentor and manage finance team members.
• Experience in risk management and implementation of internal controls.
• Possess an understanding of relevant legislation pertaining to NGOs.
• Accounting and audit practices related to donor funded projects.

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2. PARTNERSHIP BUILDING AND RESOURCE MOBILISATION MANAGER

Position Summary

The Partnership Building and Resource Mobilization Officer is responsible for building strategic partnerships in Zambia that will strengthen the position of THP- Zambia to be a major player in ending chronic hunger and poverty. This person will be responsible for achieving growing local fundraising targets to implement programs of THP-Zambia. The ultimate impact of this position will be new partnerships resulting in in-kind support (government-supplied nurses, teachers, extension officers and medical supplies, etc.), funding for program expansion or intensification, and integration with national poverty alleviation programs.

The PBRMO   is an experienced professional, familiar with the highest levels of the development sector in Zambia involving poverty reduction and food security. This person knows how to inspire and relate to other development stakeholders to create long term and strategic partnerships or funding relations.

Most important responsibilities are: (1) to develop and implement a strategy for national partnerships and resource mobilization; (2) to establish and maintain relations with development stakeholders; (3) to develop partnerships and funding proposals in close collaboration with the Country Director, national program staff and THP Global Office.

Place in the Organization

The PBRMO will be based in Lusaka and directly reports to the THP- Zambia’s Country Director. He/she also collaborates with the Finance team and other program officers of THP- Zambia.

Expected results include:

1. Networking

a. To forge and maintain a strong network of governmental, intergovernmental and NGO contacts that come to know and appreciate THP- Zambia’s approach.

b. To strengthen relationships with important in-country institutions that can advance or fund THP- Zambia’s Epicenter Technology.

2. Develop and maintain strategic partnerships

a. To work closely with the Country Director, other senior staff of THP- Zambia and the Global Office to develop and implement strategies for partnerships.

b. To manage strategic partnerships by following through formal and informal engagements (e.g., Memorandums of Understanding, joint proposals or programs) and by keeping track of results.

c. To ensure that agreements, implications or lessons learned from partnerships are being implemented or taken up by THP- Zambia and its partners.

3. Local resource mobilization

a. To conduct fundraising activities and raise at least 10% of the budget of THP-Zambia annually allocated by THP Global.

b. To facilitate new funding relationships with governmental, non-governmental institution and private sector institutions within Zambia.

c. To be responsible for generating and submitting funding proposals in close coordination with the Country Director and other senior staff.

4.  Lobby and advocacy

a. To develop and implement a strategic lobby and advocacy framework and strategies for THP- Zambia, informed by on a local context analysis, in collaboration with the Country Director, National Council, other senior staff and the Chief Program Officer at THP Global Office.

b. Based on the local lobby and advocacy strategy, to regularly participate in relevant spaces for policy and program development at national level such as The Comprehensive African Development Program (CAADP) and the Global Fund, and with civil society platforms working to influence these processes.

c. To be responsible for generating proposals and high-quality advocacy communication materials in close coordination with the Country Director and other senior staff.

5. Reporting

a.  To keep track and overview of the local partnerships and report about progress and result to the Country Director on time.

b. To keep track and overview of the locally mobilized resources and expenditures and to engage with the local funders about progress and deviation from plans, if needed.

c.  To ensure availability of program information regarding the locally funded programs.

d. To facilitate on time financial and narrative reporting to the local funders based on their specific needs, within the reporting framework of THP Global and in collaboration with the national M&E officer and financial staff.

6. Communication, learning and sharing

a. To share priorities, progress and lessons learned with colleagues in THP- Zambia and with colleagues in other THP-Africa countries and with the Global Office.

7. Coaching

a. To develop a programme for coaching of a designated staff on proposal writing and fundraising.

b. To train one staff on advocacy and partnership building and how to write proposal and fundraise for THP.

1. Knowledge and experience

a. A Degree in a field relevant to THP- Zambia’s programs. Masters is added advantage

b. Demonstrate a strong personal commitment to bottom-up development and gender equality.

c. A proven track record of accomplishments at an international NGO, government agency of multi/bi-lateral agency in the field of development, and with experience in fundraising and lobby and advocacy.

d. Show sufficient maturity and field experience to be personally credible with senior development practitioners.

e. Have a strong reputation and influential network in the national development community in Zambia.

2. Skills

a. Be able to build strong relationships with the right people.

b. Be analytical and creative in finding and capitalizing on partnership and funding opportunities.

c. Excellent interpersonal skills and a team player.

d. Demonstrate exceptional communication skills

e. Demonstrate ability to write proposals that fulfill Donors’ requirements.

f. Be able to generate timely, thorough, highly professional reporting.

3. Attitude

a. Have an outgoing and appreciative personality consistent with being a sought after by collaboration partners.

b. Have high personal integrity and reliability needed to develop strong relationships at the highest levels.

• additional duties that may be assigned by the Country Director.

Job holder educational qualification:

Knowledge (Education & Related Experience):

University degree plus Post graduate qualification in Development studies/Social Work/Planning or equivalent professional qualification from a recognized institution AND
5 years’ working experience in a development role of a reputable development organization. Those with experience in compliance, donor relations and/ or Grant Manager are highly encouraged.

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3. Monitoring, Evaluation and Learning Officer (MELO).

JOB PURPOSE : Take lead in designing and implementing the MEL activities of THPZ impact site across the country to ensure effective and timely flow of data and information to allow for Management’s informed decision-making. The position is based in Lusaka and reports to Country Director.

RESPONSIBILITIES

• Develops, manages, and hones the customized MEL System for THPZ; ensures alignment with Epicenter Strategy and special projects requirements (which includes designing tools for data collection and analysis).
• Ensure long-term data collection, analysis and reporting according to specified requirements of the project, working closely with the programme personnel.
• Facilitate development of progress indicators and ensure that monitoring, reporting, and evaluation takes into account the core agreed project indicators
• Provide input into the overall M & E system or exercise that will allow ownership for results and the results-reporting processes by all parties including communities.
• Ensure that communities are involved in monitoring, reporting and evaluation activities utilizing the People-Centred Participatory Action Research (PAR) Monitoring and Evaluation
• Methodology to measure the impact of the work.
• Facilitate and participate in baseline surveys, mid-term & final evaluations, as well as impact assessment exercises of the project initiatives.
• Ensure proper documentation of various activities in the district project

Know how

• A good understanding of The Hunger Project’s Aims and Objectives, Principles and Methodologies.
• Previous experience in Monitoring and Evaluation, conducting baseline, mid-term and final project evaluations will be an added advantage
• Computer literacy is a must with specialization in statistical data processing programs
• Strong in qualitative and quantitative research skills
• Strong in Participatory Rural Appraisal skills
• Understanding on the use of various data collection and analysis tools

The Person:

• Self-starter with excellent written and oral communication skills
• First Degree in any Social or Sciences discipline
• Previous experience in Core M & E is not a must, if you are ready to learn then you are the best fit
• Computer literacy is a must
• Knowledge of qualitative and quantitative research skills will be an advantage

How to Apply

Please forward your letter of interest, resume, and salary expectations, for immediate consideration to [email protected] and copy [email protected] Please include Position you are applying for in the subject line of your email. The dateline is 26th February, 2024 at 5pm.