Office Administrator at Beca Corporation

Job Description

Core Administrative Tasks:

Organizing and Maintaining Records: This includes managing both physical and digital files, ensuring proper organization and easy retrieval of information.
Scheduling and Calendar Management: Managing calendars, scheduling meetings, and coordinating appointments for staff and executives.
Communication: Answering phones, handling emails, and acting as a point of contact for visitors and internal/external communication.
Data Entry: Inputting and updating information into databases and spreadsheets. This includes invoices, receipts etc
Travel Arrangements: Booking flights, hotels, and transportation for staff travel.
Office Supplies: Ordering and managing office supplies and equipment. Inclusive of workers ppe
Bookkeeping: Assisting with basic bookkeeping tasks, such as collecting invoices and managing accounts. Following up on returns , government statutory arrangements or submissions.
Onboarding New Employees: Assisting with the onboarding process for new hires, including preparing paperwork and providing orientation.
Taking Minutes at Meetings: Recording and distributing meeting minutes. Giving weekly reports on status quo.
Typing and Proofreading: Preparing letters, reports, and other documents, ensuring accuracy and professionalism.
Maintaining Office Systems: Ensuring that office equipment and systems are functioning properly.
Liaising with Suppliers and Contractors: Communicating with vendors and contractors to ensure smooth operations.
Management of furnished apartments stock taking and all with up to date records.

Skills & Competencies

Strong organizational, problem-solving, and multitasking abilities.
Highly pro-active
Proficiency in Microsoft Word and Excel.
Good communication and interpersonal skills.

Qualification

Diploma in Business Administration or other related qualification.
3 years of experience or more
experience in a construction is an added advantage

To Apply Send to [email protected] :

Application letter
Certified Credentials
Curriculum Vitae