Job Details

Job Description

Job Summary
We are seeking a detail-oriented and experienced Office Administrator with a strong emphasis on bookkeeping and payroll responsibilities. As an integral part of our team, you will be responsible for managing day-to-day administrative tasks, maintaining accurate financial records, and ensuring efficient payroll processes.

Responsibilities

General Administration:

• Manage daily office operations, including filing, correspondence, and office supplies.
• Coordinate meetings, appointments, and travel arrangements.

Bookkeeping:

• Maintain accurate financial records using accounting software.
• Process accounts payable and receivable transactions.
• Reconcile bank statements and ensure financial accuracy.

Payroll Management:

• Administer payroll processes, ensuring timely and accurate payments.
• Handle employee timekeeping and attendance records.
• Prepare and submit payroll taxes and reports.

Communication:

• Liaise with internal teams, vendors, and clients for seamless communication.
• Respond to inquiries and provide assistance in a professional manner.

Record Keeping:

• Organize and maintain confidential employee and financial records.
• Ensure compliance with data protection and record retention policies.

Regulatory Compliance:

• Stay informed about relevant labor laws and financial regulations.
• Ensure the organization’s compliance with tax and other statutory requirements.

Problem Solving:

• Address and resolve administrative and financial issues as they arise.
• Implement efficient processes to streamline operations.

Reporting:

• Generate regular financial reports for management review.
• Prepare reports on payroll expenses and related financial metrics.

Qualifications

• Bachelor’s degree in business administration, Accounting, or a related field
• Minimum 2 years post qualification experience including at least one year in similar role.
• Proficient in Microsoft Office (especially word and excel)
• Certification in bookkeeping or payroll administration is a plus.

Knowledge and skills

• Proven experience as an Office Administrator with a focus on bookkeeping and payroll.
• Proficiency in accounting software (e.g., QuickBooks, Xero).
• Strong understanding of payroll processes and relevant regulations.
• Excellent organizational and multitasking abilities.
• Attention to detail and high level of accuracy in financial data.
• Effective communication skills and ability to work collaboratively.
• Knowledge of relevant labor laws and financial regulations

Personal Attributes

• Integrity & honesty
• Self-Motivated
• Deadline driven.

Interested candidates are advised to e-mail their CV and cover letter to [email protected] with subject line ‘Office Administrator Role’.