Office Manager at Law Association of Zambia

Job Description

The Law Association of Zambia is inviting applications from creative and talented candidates for the post of Office Manager.

Job Profile

The Office Manager will play a crucial role in ensuring the smooth operation of our office by providing administrative support to the membership and assisting in daily office tasks.

The main duties and responsibilities are:

1. Responsibilities

Answering phone calls and redirecting them to appropriate personnel
Greeting and assisting visitors in a professional and courteous manner
Managing incoming and outgoing correspondence, including emails and mail
Maintaining and organizing filing systems, both physical and digital
Scheduling appointments and meetings, and managing calendars for executives
Assisting with travel arrangements and accommodation bookings
Preparing and editing documents, reports, and presentations
Ordering office supplies and maintaining inventory levels
Performing other administrative tasks as assigned by management

2. Values and Ethics

We are looking for a team player, a creative and innovative communicator who is resourceful. The candidate should have a high level of integrity, accountability, punctuality and be willing to work beyond normal working hours when need arises. The candidate should be exemplary in portraying Law Association of Zambia values and ethics.

3. Minimum Qualifications and other Requirements

Education

Grade 12 Certificate or equivalent.
Diploma/Certificate in Secretarial or a related field.
Office Administration qualification is an added advantage.

Experience

At least three (3) years of similar work experience is required.
Candidate should be able to work independently, with minimum supervision and guidance from supervisors.

Skills

Excellent written and oral English communication skills and proficiency are required.
Knowledge of local languages is an added advantage.
He/she should have advanced working knowledge of MS Office (Word, Outlook, POWERPOINT, Excel, Teams etc).

Interested candidates meeting the above specifications should send their applications attaching their cover letter, CV and copies of both academic and professional qualifications in a SINGLE PDF document (SOFT COPY ONLY) by Monday, 12 February 2024 to:-

The Executive Director
Law Association of Zambia
House No. 1 Lagos Road
Rhodes Park
P.O. Box 35271
Lusaka

Email: [email protected]