Job Details

Job Description

Job Vacancy: Office Manager

Company: North Star

Location: Lusaka, Zambia

Job Description:

North Star is looking for a highly organized and efficient Office Manager to oversee the day-to-day operations of our office in Lusaka. The Office Manager will be responsible for ensuring the smooth running of the office and improving company procedures and day-to-day operations.

Key Responsibilities:

• Oversee and support all administrative duties in the office and ensure that office is operating smoothly.
• Manage office supplies inventory and place orders as necessary.
• Develop office policies and procedures, and ensure they are implemented appropriately.
• Assist in the onboarding process for new hires.
• Manage office budget and expense reports.
• Ensure the office is clean, organized, and functional.
• Plan in-house or off-site activities, like parties, celebrations, and conferences.

Requirements:

• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.
• Knowledge of office administrator responsibilities, systems, and procedures.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).
• Hands-on experience with office machines (e.g., fax machines and printers).
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang.

Education:

• Diploma; additional qualification in Office Administration or a related field is preferred.

Skills:

• Strong organizational and planning skills.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.

Experience:

• At least 3-5 years of experience in office administration.