Job Details

Job Description

Childfund Work Location Lusaka, Zambia

Childfund Division Global Operations

ChildFund Department Country Management

Job Details

Position title: Officer II, Procurement Location: Lusaka

ChildFund Office: Zambia Manager/ Supervisor title: Admin & HR Specialist

Position type: Full-time fixed term Work environment: On-site

About ChildFund

ChildFund is a child-focused international development organization that works in 23 countries to connect children with the people, resources and institutions they need to grow up healthy, educated, skilled and safe, no matter where they are.

ChildFund’s Values

ChildFund values a diverse, equitable, inclusive, and accessible environment where everyone is welcomed and celebrated equally. In our culture of connection, you will have ample opportunity to grow, learn, and lead while contributing your talents and innovations to our inspiring mission.

ChildFund’s Commitment

ChildFund International has a zero-tolerance policy regarding sexual exploitation, abuse and harassment (SEAH) and all other forms of harm by its staff, partners, and other representatives in the delivery of its mission and services for children. ChildFund is committed to creating a safe environment in the workplace as well as in the communities where it delivers programs and services. ChildFund expects every staff member, partner, and representative to adhere to this commitment and to ensure all organizational policies and standards are followed. This position is subject to a range of vetting checks, including criminal records check and/or disclosure to ensure program participants are safeguarded.

Primary Responsibilities

RESPONSIBILITIES AND TASKS:

• Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy
• Responsible for all procurements both goods and services and make sure these are in accordance with local laws and donor requirements.
• Conduct Market pricing as and when needed.
• Compile procurement plans which are approved and remind all departments to submit their requirements on a quarterly basis.
• Ensure all vendor requirements are met including anti-terrorism vetting for new vendors.
• Recommend changes in local procedures, where necessary.
• Meet with vendor representatives and promote ChildFund business ethics.
• Oversee required and long term vendor contracts.
• Oversee Sealed Bid Processes for Country Director’s approval.
• Prepares procurement memos and issues to concerned internal and external contacts.
• Respond adequately and timely to audit queries.
• Send weekly procurement status reports with all concerned internally.
• Produce an annual procurement committee meetings calendar.
• Verify all procurement documents for completeness, reasonableness and compliance with procurement policies and procedures.
• Coordinate with National Office and Regional Office management in procurement planning, execution and adherence to policies and procedures.
• Perform any other duties as assigned by Management of ChildFund.

Required Experience and Education

• Minimum of a Diploma in Purchase and Supply Chain Management
• 3-5 years’ experience in local procurement of goods and services.
• Must be familiar with Donor’s procurement policies and procedure
• Good writing and analytical skills
• Ability to work independently and under pressure
• Computer proficiency in general office software applications (i.e. Word, Excel, Outlook)

Required Competencies

ChildFund’s Core Competencies

• Teamwork: the ability to work effectively and collaborate with others; values and respects individual differences.
• Communication: demonstrates empathy and tact when communicating with others and uses a storytelling approach when appropriate.
• Results orientation gets things done; takes proactive steps to achieve organizational goals and quality standards.
• Decision making uses good judgement, critical thinking, and non-traditional ways to evaluate problems and opportunities; reflects and innovates to improve decisions and outcomes.
• Resilience: thrives and grows in rapidly changing, demanding, and complex environments.

Other Required Competencies

• Proven language proficiency in written and spoken English;
• Computer literacy in MS-Word, Excel;
• Interpersonal communication skills
• Sound judgement and ability to work effectively with others at all levels;
• Firm belief in teamwork, gender equality, participatory approach and sustainable development.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.