Job Details

Job Description

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Purpose of the role:

This role provides administrative support to the clinical occupational health coordinator

Key Responsibilities:

The specific tasks to be performed by the position holder will include:

• Track and keep record of contractor periodic medicals and the next review date .
• Communicate the results of contractor medicals with the contractor HR departments and access control
• Ensuring the process for external medicals runs smoothly and efficiently by organizing, monitoring and reporting on contractors being booked at Mary Begg Clinic
• Scheduling and Communication of contractor pre-employments with the contractor HR departments and developing a schedule of the daily appointments.
• Review certificates that recommend restricted duty before they are sent to HR. Report back to the clinical occupational health coordinator when red flags are noticed in the registers or certificates.
• Update and maintain registers of restricted duties and contractor medicals
• Follow up with the Mary Begg’s occupational health department and keep track of daily attendance and missed appointments of any employee on restricted duty.
• Communicate with the stakeholders dedicated to OH in order to optimize rescheduling of missed appointments.
• Keep good records of all communications.
• All other reasonable tasks requested by the clinical occupational health coordinator or management.

QUALIFICATIONS AND EXPERIENCE

• Full Grade 12
• Diploma in Business Administration or Equivalent (Degree will be added advantage)
• Computer literate with high proficiency in Microsoft word, excel and power point.
• A minimum of 3 years’ experience in a similar role
• Excellent interpersonal skills.
• A team player with the ability to work under intense pressure.
• Able to plan, Prioritizes, and manage their own activities and office workflow even when working under tight deadlines.