Job Details

Job Description

Overview

We are recruiting!

Our client in LUSAKA, Zambia is looking for a PAYROLL ADMINISTRATOR to join their team for a job vacancy within a Business & HR Consulting Firm.

To apply or for more information follow the link below.

Overview

The Payroll Administrator shall oversee all aspects of Payroll Management Consulting process.  The Payroll Administrator is responsible for overseeing the Firm’s Clients’ payroll processes, ensuring accurate and timely payroll processing, maintaining payroll records and ensuring compliance with local payroll and labour laws. This role requires a detail-oriented professional with strong analytical skills and a thorough understanding of payroll practices and accounting principles.

Key Responsibilities

Payroll Processing

• Prepare and process payroll for the Firm’s clients’ employees.
• Ensure all payroll transactions are processed accurately and efficiently.
• Collect, calculate and enter data accurately in order to maintain and update payroll information for each client.
• Ensure accurate calculation of PAYE, NAPSA, NHIMA, Workers’ Compensation Fund and any other deductions e.g. Private Pension, Loan Repayments, etc.
• Calculate and determine Skills Development Levy per client.
• Compile client payroll data from timesheets and other records.
• Collect, calculate and maintain client leave records for payroll purposes.
• Calculate and process overtime earnings.
• Resolve payroll discrepancies by collecting and analysing information.
• Provide payroll information by answering clients’ questions and requests.
• Design and maintain payroll operation’s policies and procedures manual.
• Utilise payroll software to ensure efficient payroll processing.
• Contribute to team and project effort by accomplishing related results as needed.
• Continuously seek opportunities to improve payroll processes and systems.
• Assist with the implementation of new payroll systems or upgrades.

Record Maintenance

• Maintain and update clients’ employee payroll records regularly.
• Ensure the accuracy of payroll data by regularly auditing clients’ payroll records.
• Manage clients’ payroll records, including time and attendance including leave, benefits deductions and direct deposits.

Compliance

• Ensure compliance with labour and payroll laws and regulations.
• Stay current on changes to payroll tax laws and regulations.
• Prepare and submit payroll tax returns.

Problem Resolution

• Address and resolve client payroll-related inquiries and issues.
• Investigate and correct payroll discrepancies and errors.

Business Development

• Prepare detailed proposals for prospective clients, showcasing our Payroll services and solutions.
• Seek and source new clients.

QUALIFICATIONS

• Proven experience as a payroll administrator or similar role.
• Solid understanding of accounting fundamentals and payroll best practices incuding local regulations of the field.
• Proficient in MS Office especially Excel and good knowledge of relevant payroll softwares.
• Outstanding organisational ability with great attention.
• Preferred BSc/ BA in accounting, finance or relevant field is a plus but not essential.
• Minimum Diploma and/ or professional accounting, HR and/ or payroll certification.