Job Details

Job Description

Overview

We are hiring!

Our client in Lusaka is looking for a Personal Assistant to provide comprehensive administrative support to the Head of School in our educational institution.

As the Personal Assistant, you will play a crucial role in ensuring the smooth operation of the Head’s office and assisting with various administrative tasks to facilitate the efficient management of the school.

Responsibilities:

• Manage the Head of School’s calendar, including scheduling appointments, meetings, and events.
• Screen and prioritize incoming correspondence, including emails, phone calls, and mail, and respond or redirect as appropriate.
• Prepare and edit correspondence, reports, presentations, and other documents on behalf of the Head of School.
• Coordinate travel arrangements and accommodations for the Head of School, including flights, hotel reservations, and transportation.
• Organize and maintain records, files, and documents, both in physical and electronic formats, ensuring confidentiality and accuracy.
• Assist with the preparation and distribution of agendas, minutes, and other materials for meetings attended by the Head of School.
• Serve as a liaison between the Head of School and staff, students, parents, board members, and external stakeholders, conveying messages and information as needed.
• Coordinate special projects and initiatives as assigned by the Head of School, including research, data analysis, and presentations.
• Manage expenses and budget tracking for the Head of School’s office, including processing reimbursements and maintaining financial records.
• Handle sensitive and confidential information with discretion and professionalism.
• Provide administrative support to other members of the school leadership team as required.

Qualifications:

• Bachelor’s degree in Business Administration, Education, or a related field preferred.
• Proven experience in a similar administrative role, preferably supporting senior executives or academic leaders.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
• Strong written and verbal communication skills, with attention to detail and accuracy.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office productivity software.
• Discretion and professionalism when dealing with confidential information and sensitive matters.
• Ability to work independently with minimal supervision and as part of a team.
• Flexibility and adaptability to meet the changing needs of the school environment.
• Positive attitude, proactive approach, and willingness to take on new challenges.
• Commitment to upholding the values and mission of the school.
• This position offers an exciting opportunity to contribute to the success of our school by providing essential support to the Head of School and helping to ensure the efficient operation of the administrative office. If you are highly organized, detail-oriented, and thrive in a fast-paced environment, we encourage you to apply for this position.