Job Description

Job Description

NAPSA STAFF PENSION SCHEME

EMPLOYMENT OPPORTUNITIES

The NAPSA staff Pension Scheme wishes to recruit members of staff to fill up the available vacant positions on permanent and pensionable and to be based in Lusaka . The Staff Pension Scheme is an independent institution from National Pension Scheme Authority. The Successful applicants will need to demonstrate relevant experience of having worked in a similar environment.

PERSONAL ASSISTANT (GRADE SPF4)

MAIN PURPOSE OF THE JOB

To provide administrative support as well as confidential and personal secretarial services to the CEO in order to facilitate smooth operation of the office.

KEY RESPONSIBILITIES

• Assist team in running the office by attending to routine administrative matters such as staff welfare and stationery.
• To analyse and recommend purchase of small capital items for the effective operation of the Scheme.
• Organize logistics and travel arrangements of Trustees and members of staff
• Drafts standard letters, acknowledgments in reply to correspondence, invitations and queries for the Chief Executive Officer
• Ensuring office ambience is maintained at all times
• Prepare summary of outstanding board tasks and make follow ups with superior to ensure that the assignments are undertaken.
• To establish efficient records management of the SchemeComputation and maintenance of staff leave days.
• Take minutes for Management and other similar meetings.
• Consolidation and preparation of the Board and Committee packs.
• Coordination of Committee and Board meetings.
• Prepare and follow-up documentation for exited members to facilitate for prompt payment of their benefits
• File and update contact information of employees, customers, suppliers, trustees and other stakeholders.
• Provision of refreshments for CEO’s office and meetings
• Any other duties as maybe assigned.

ACADEMIC QUALIFICATIONS

• Grade 12 Certificate with 5 ‘O’ with credit or better in Mathematics and English Diploma in Secretarial with a minimum of four (4) years post qualifying experience.
• Bachelors’ degree in Management studies/Social Sciences or equivalent will be an added advantage