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Job Summary:
Ndola Prime is seeking a highly organized and proactive Personal Assistant to support our executive team. In this critical role, you will be responsible for managing schedules, facilitating communication, and providing comprehensive administrative support. Your ability to multitask, maintain confidentiality, and exhibit excellent interpersonal skills will be essential to the smooth operation of our leadership team.
Key Responsibilities:
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Calendar Management:
Efficiently manage the executive’s calendar by scheduling appointments, meetings, and travel arrangements. Ensure that all schedules are organized and that necessary materials are prepared ahead of time.
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Communication:
Serve as the primary point of contact for internal and external communications. Draft and respond to emails, phone calls, and correspondence on behalf of the executive, ensuring professionalism and clarity.
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Meeting Coordination:
Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. Ensure that all participants are well-informed and have the required documents.
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Research and Preparation:
Conduct research and gather information as needed to support executive decision-making. Prepare comprehensive reports, presentations, and documents for meetings and briefings.
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Confidentiality Management:
Handle sensitive information with discretion and confidentiality. Ensure that confidential documents and communications are securely stored and managed.
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Administrative Support:
Provide general administrative support, including filing, data entry, and maintaining office supplies. Assist with special projects as assigned by the executive team.
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Travel Coordination:
Arrange travel logistics, including flights, accommodations, and transportation. Prepare detailed itineraries and ensure that all travel arrangements are organized efficiently.
Qualifications:
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Bachelor’s degree in Business Administration, Management, or a related field is preferred.
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3+ years of experience as a personal assistant or in a similar administrative role.
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Strong organizational and time management skills, with the ability to prioritize tasks effectively.
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Excellent written and verbal communication skills.
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
What We Offer:
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Competitive salary and benefits package.
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Opportunities for career advancement and professional development.
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A dynamic and collaborative work environment that values teamwork and initiative.
