Personal Assistant to the CEO at Brilliance Executive Management

Job Description

Description:

Job Purpose

The Personal Assistant (PA) to the CEO/MD will provide high-level administrative support, ensuring smooth day-to-day operations of the executive office. This role requires strong organizational skills, discretion, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. The PA will be the key point of contact between the CEO/MD and internal/external stakeholders, managing schedules, communications, and administrative tasks efficiently.

Summary of Key Responsibilities:

Manage the CEO/MD’s calendar, including scheduling meetings, appointments, and travel arrangements.
Act as the primary point of contact for internal and external communication directed to the CEO/MD.
Prepare reports, presentations, meeting agendas, and other documents as required.
Take minutes during executive meetings and ensure timely follow-up on action points.
Coordinate logistics for meetings, conferences, and other events.
Maintain confidentiality of sensitive company and personal information.
Screen phone calls, emails, and other correspondence, prioritizing and responding as appropriate.
Liaise with other departments and external stakeholders on behalf of the CEO/MD.
Handle personal errands and tasks as may be delegated by the CEO/MD.
Maintain organized filing systems, both digital and physical.

Required Skills and Competencies

Excellent written and verbal communication skills
Strong organizational skills
Time management skills
Professionally Friendly and upbeat demeanor
Excellent Interpersonal skills
Multitasking Skills
Confidentiality Skills
Pays Attention to detail
Good problem-solving skills

Primary Areas of Accountability:

Qualifications and Experience

Full Grade Twelve 12 Certificate
Diploma in Business Administration, Management Studies, Public Administration, or related field.
Must have a minimum of 1-2+ years’ experience in a similar role supporting Senior Executives.
High level of professionalism, integrity, and confidentiality.
Ability to work under pressure and manage shifting priorities.
Must have experience in handling sensitive information.
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

QUALIFIED & EXPERIENCED FEMALES ARE ENCOURAGED TO APPLY FOR THIS POSITION

RESIDENTS OF AROUND WOODLANDS, CHILENJE, CHILENJE SOUTH, NYUMBA YANGA, CHALALA AND KABULONGA ARE ENCOURAGED TO APPLY

If you meet the hiring requirements for the position, please email your CV in MS Word and Cover Letter clearly stating your salary expectations to: [email protected] & Cc [email protected]

Note that, all communications will be kept in the strictest of confidence. If you do not receive communication within 21 working days of the closing date of the advert, please consider your application unsuccessful.

DO NOT SEND CERTIFICATES AT THIS STAGE