Personal Assistant to the Managing Director at Enigma Pharmaceuticals Limited

Job Description

Personal Assistant to the Managing Director
Full Time | Lusaka, Zambia | Closes: August 8, 2025
Enigma Pharmaceuticals Limited
Empowering Healthcare. Enhancing Life.

About Enigma Pharmaceuticals Limited
Enigma Pharmaceuticals Limited is a leading Zambian pharmaceutical company committed to enhancing healthcare through the supply of quality medicines, medical equipment, and health-related services. As we continue to grow, we are seeking a highly organized and proactive individual to join our team as Personal Assistant to the Managing Director.

Position Overview
The Personal Assistant (PA) will provide administrative and executive support to the Managing Director (MD) to ensure efficient management of daily operations. This role requires strong organizational, communication, and interpersonal skills, as well as the ability to handle sensitive information with the utmost discretion.

Key Responsibilities

Manage and maintain the MD’s calendar, appointments, meetings, and travel itineraries.
Screen incoming calls, emails, and correspondence, prioritizing urgent matters and responding on behalf of the MD when necessary.
Prepare reports, presentations, and briefing documents for meetings.
Organize internal and external meetings, including preparation of agendas and minutes.
Liaise with departments, clients, partners, and suppliers on behalf of the MD.
Handle confidential and personal matters with professionalism and discretion.
Maintain an efficient filing system (electronic and hardcopy).
Provide administrative support in procurement and project coordination when needed.
Perform any other tasks as assigned by the MD.

Minimum Qualifications and Experience

Diploma or Degree in Business Administration, Public Administration, Secretarial Studies, or a related field.
Minimum 2 years of experience in a similar role supporting senior management.
Strong organizational and time management skills.
Excellent verbal and written communication skills.
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work under pressure and with minimal supervision.
High level of integrity, discretion, and professionalism.
Strong interpersonal skills and emotional intelligence.

What We Offer

A dynamic and growing work environment.
The opportunity to work closely with executive leadership.
Exposure to strategic decision-making processes.
A competitive remuneration package.

Application Instructions
To apply, submit your CV, NRC or Passport, certificates, and a cover letter explaining your suitability for the role, including at least two professional references, to:
[email protected]

Subject Line: Personal Assistant to MD Application – [Your Full Name]

Please indicate your earliest availability in the cover letter.
Deadline for applications: 8th August 2025
Only shortlisted candidates will be contacted.

Enigma Pharmaceuticals Limited is an equal opportunity employer. We are committed to hiring a diverse workforce and sustaining an inclusive culture.