Job Details

Job Description

Solving the world’s most pressing issues and improving the quality of life for people worldwide is what we do every day at Abt Associates. Creating a more equitable world is no small task, but we are driven by big challenges.

We are a team of 4,000+ people in over 50 countries working in unison and focused on the bigger picture. Only by sharing our commitment, energy, and innovation do we affect change and push the boundaries of what’s possible. We welcome diverse ideas, backgrounds, and viewpoints – joining Abt means access to exceptional thinkers at the top of their game.

To thrive at Abt is to embrace flexibility and collaboration. Our open culture allows you to balance your work and personal life as needed to optimize personal well-being. Creating a more equitable world starts from within – we look after people around the world, and we’ll do the same for you.

Ready to embrace rewarding and meaningful work? Now’s your chance.

The Opportunity

As a PMI Evolve Zambia Administrative Assistant, you will be responsible for performing the Administration functions in support of all project activities following all relevant USAID and Abt Associates policies and procedures. Under direction of the Finance and Administrative Manager, you will be responsible for providing a wide range of administrative and logistical support to the project office.

Core Responsibilities

Assist in planning logistics for project meetings/seminar/trainings, providing the location and materials, as well as supervising the process of paying per diem and snacks/meals.

Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.

Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, personnel files, consultant documents, travel files, procurement files, files of project deliverables, minutes of meetings, and project reports.

Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholders.

Oversee the proper reporting of labor time and ensure the timely submission of electronic and paper timesheets, and the timely completion and submission of Labor Adjustment Forms, when needed.

Answer incoming telephone calls, take complete and accurate messages for people who are not available, and ensure they receive the messages.

Purchase, store and distribute office supplies.

Ensure timely settlement of office bills.

Make logistical arrangements for project staff traveling outside their region or for international visitors.

Assist the Procurement Manager in performing procurements, including distributing solicitations, gathering quotes, and requesting invoices.

Assist the Finance and Administration Manager in updating of the inventory list of the project.

Minimum Requirements

High School/Secondary School + 4 years of experience; OR AS + 2 years of experience

What We Value

At least 4 years of relevant professional experience in office administration.

Excellent knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.

Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy highly desirable.

Ability to assess problems and develop solutions.

Excellent inter-personal communication skills and excellent organization skills.

Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.

English language fluency.

What We Offer

We foster an environment where you can Thrive Your Way. Our innovative total rewards programs are designed to help balance your work and personal life. The approach toward your wellbeing centers around comprehensive benefits and professional development.

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.

About Us

Around the world, vulnerable populations face an array of complex problems. At Abt Global, we’re committed to making fundamental societal change in these disproportionately affected communities. We help wherever we’re needed. Here, you’ll collaborate with an international network of talented colleagues as you design and implement solutions for critical health, climate, economic, and governance issues. In partnership with local and indigenous communities you will help to improve lives and livelihood. All the while having the support and encouragement of leaders who always put your career and wellbeing first. Come make a World of Difference with us.

At Abt , our commitment to creating a more equitable society for populations around the world starts from within. We understand how communities can flourish when people are given the right resources and support, and at Abt we continuously strive to cultivate a culture where there are no barriers to personal and professional fulfilment. Our welcoming and inclusive environment, our stance on employee wellbeing and flexibility, our deliberate approach towards expanding our talent representation, and our Employee Networking Groups are just some of the ways we ensure that everyone at Abt can thrive. With an eye towards continuous improvement, we know there’s always more to be done. And we’re set on doing it.