Procurement and Logistics Officer at BURN Manufacturing

Job Description

About the role
BURN is looking for a Procurement and Logistics Officer who will play a crucial role in managing the procurement process and ensuring efficient logistics operations in our Zambia office.

The role involves a combination of strategic planning, coordination, and attention to detail.

Duties and Responsibilities:
Procurement Responsibilities

Place orders with various local and international suppliers and ensure proper follow-ups from the time the order is placed to receipt to ensure timely delivery.
Prepare and conduct Requests for Quotations (RFQs) and review quotations, Bid Analysis
Undertake negotiations with suppliers for value for money.
Undertake research and due diligence on potential vendors.
Compare and evaluate offers from suppliers.
Monitor stock levels and place orders for replenishment as needed.
Process end-user requests to Procurement Requests and Purchase Orders and follow up for approvals.
Coordinate with warehouse staff to ensure proper storage planning for planned inbound deliveries.
Ensure good communication, procedures and relationships are maintained with suppliers.
Ensure coordination with engineering and warehouse teams for specifications and procurement/replenishment of spares, consumables, and parts.
Undertake online purchases in conjunction with the finance department.
Ensure filing of all procurement documents.
Update weekly cash needs for cash planning. Plan for supplier payments based on negotiated terms.
Undertake vendor appraisal and performance analysis.
Maintain an updated Preferred Supplier List
Any other roles as assigned by the supervisor.

Logistics Responsibilities

Bid analysis of import and export quotes for inbound and outbound shipments.
Process export documents for all shipments of products out of Nigeria.
Track all inbound and outbound shipments including courier from point of dispatch to receipt, update status and maintain records of the same. Communicate and update stakeholders about shipment status.
Drive cost efficiency and reductions in logistics for BURN Manufacturing.
Coordinate and undertake documentation for all inbound and outbound shipments.
Coordinate with the distribution team on the use of company trucks and vehicles for reverse logistics for inbound shipments.
Undertake filing and proper keeping of records related to inbound and outbound logistics.
Coordinate inbound and outbound shipment of parts, samples, spares etc using courier providers and track delivery.
Address shipment delays and challenges with customs, shipping lines and pertinent stakeholders.
Follow up on timely clearing of shipments and offloading at the planned destinations.
Ensure accurate documentation for all inbound and outbound shipments.
Handle freight consolidation, cost analysis, routing, and scheduling logistics.
Follow up closely with the clearing and shipping agencies regarding the shipments and delivery of all cargo.
Analyse logistics challenges and suggest solutions.
Source for most competitive transport, logistics and shipping lines and onboard.

Skills and Experience:

3 Years of hands-on experience in Procurement
Degree in Supply Chain, Procurement or equivalent
Good skills in Excel spreadsheets.
Experience in handling imports is an added advantage.
Hands-on experience with ERP systems – preferably Microsoft NAV
Critical thinking and problem-solving skills
Willing to put in extra hours to meet goals.

Qualified Female Candidates encouraged to Apply

BURN does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training, or any other fees).