Job Details

Job Description

General Summary and Background

The USAID Zambia Program for Advancing Supply Chain Outcomes (PASCO) project is implemented by Chemonics International Inc and its subsidiary, Connexi, under contract with the United States Agency for International Development (USAID). In collaboration with the Zambia Medicines and Medical Supplies Agency (ZAMMSA) and the Zambian Ministry of Health (MOH), USAID PASCO is a commodity distribution project that promotes sustainable access to health commodities at the last mile by enhancing the use of private sector, third-party logistics (3PL) providers in Zambia’s national health supply chain.

The project seeks to recruit for the position of:

Job Title: Procurement Manager

Reporting to: Operations Director

Principal Duties and Responsibilities

The Procurement Manager will work with the PASCO Operations Director to lead and manage processes to establish and implement contracts to support project technical and operational activities. The Procurement Manager will manage compliance with Chemonics and USG regulations during solicitation, execution, and close-out of procurement contracts.

Specific Tasks

Procurement

• Review purchase action requests, clarify specifications with the requester to fully understand procurement needs.
• Liaise with technical staff and external partners to develop and revise scopes of work for technical and operational subcontracts.
• Determine the appropriate procurement mechanism (Purchase Orders, Blanket Purchase Agreements, Indefinite Quantity Contract, etc) for the project to use for specific contracts.
• Organize and chair technical evaluation committees for large or complex procurement processes, to include Indefinite Quantity Subcontracts (IQSs) for outsourced distribution that relies on 3PL distribution vendors.
• Ensure that the appropriate process and Chemonics Quality Management System templates are used and that all necessary reviews take place.
• Ensure that all applicable Federal Acquisition Rules (FAR) guidelines are followed and that all required waivers and documentation are in place.
• Ensure that procurement orders are actively managed, coordinate the follow-up of delivery dates of open purchase orders, and ensure that the procurement tracker is continuously updated.
• For 3PL distribution subcontracts, provide compliance oversight and coordinate closely with PASCO technical teams regarding technical implementation of the subcontracts and technical validation of proof of delivery documents.
• Identify issues with day-to-day procurement processes and proactively resolve and/or communicate the issues to management.
• Maintain auditable records for the procurement files and make sure that procurement files are completed and uploaded within the requested timeframe on SharePoint.
• Performs procurement duties transparently and ethically.
• Coordinate the collection and control of the accuracy of proof of delivery documents.
• Conduct a thorough review of all procurement packages to ensure completion before submission to the PASCO finance department.
• Manage procurement and logistics related to training events or workshops, to include conference booking. In coordination with the administration team, develop policies and procedures related to hosting training events.
• Manage lease agreement execution and oversight for office space, etc.
• Effectively supervise staff that report to the Procurement Manager, ensuring regular performance reviews and SMART goals in addition to day-to-day management.
• Promptly report any perceived or actual ethical concerns that may arise during the course of duty.
• Other procurement duties as identified by the supervisor of record.

Minimum Qualifications, Experience, and Competencies

• Bachelor’s degree in procurement and supplies, business administration, public administration, or related field, master’s degree preferred.
• With seven (7) or more years’ experience of progressively responsible procurement in medium to large development projects and/or organizations preferred.
• Ability to exercise confidentiality and high levels of ethics and professionalism required.
• Knowledgeable of USG rules and regulations.
• Experience working for a USAID implementer in Zambia required.
• Experience supporting procurement processes for logistics related subcontracts (ideally focusing on outsourced distribution) preferred.
• Knowledge of various contracting mechanisms, amongst others: firm fixed price subcontracts, cost-reimbursable subcontracts, and blanket purchase agreements.
• Required local certifications, as needed.
• Strong initiative and self-motivation required, with a commitment to teamwork.
• Advanced knowledge of Microsoft Word, Excel, and PowerPoint.
• Excellent interpersonal and communications skills.
• Demonstrated leadership, versatility, and integrity.
• Fluency in spoken and written English required.

Location of Assignment: The location of the assignment is Lusaka, Zambia with intermittent travel throughout the country.

To Apply

Send electronic submissions of your CV, cover letter and the highest necessary qualifications to [email protected] with a subject line of “PASCO Procurement Manager” by 5pm on Monday, May 20, 2024 .  No telephone inquiries, please.  Finalists will be contacted.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.