Job Details

Job Description

Indo Zambia Bank Limited, a Commercial Bank which has been operating in Zambia since 1984 and has a branch network of 40 branches across the country, the Bank has exciting career opportunities for individuals seeking to grow in the banking and financial services sector.

CORPORATE SERVICES AND ADMINISTRATION DEPARTMENT

PROCUREMENT MANAGER (X1)

Job Purpose

This role is responsible for the acquisition of goods and services for the bank and ensures that they are delivered in accordance with agreed standards and cost as well as management of contracts to ensure that the Bank’s interest is protected in the procurement of goods and services.

Key Responsibilities

Under the supervision of the Procurement Committee on procurement matters and Executive Head of Corporate Services and Administration, the following are among the Job

Key Responsibilities:

• Driving strategic sourcing through management of all strategic tenders and management of strategic vendors.
• Identifying, delivering, managing and recording cost saving initiatives.
• Contracting administration for all contracts with suppliers to drive continual quality and cost improvements.
• Identifying and researching potential new suppliers to be added to the supplier list and keep a pre-qualified list
  of approved vendors for the respective Unit.
• Managing the end-to-end vendor acquisition process
• Conducting tender evaluations in accordance with the procurement procedures and legal guidelines
• Negotiating with suppliers to ensure that Commercial Terms of all contracts bank-wide have adequately covered the Banks interest and are in line with Bank Policy.
• Coordinating Management Tender Committee meetings and ensuring records of minutes of meetings held are
  drafted and filled.
• Providing guidance to Business Units on all procurement related matters in accordance with Procurement Policy.
• Engaging and conducting stakeholder strategic meetings monthly with Heads of Departments.
• Send weekly report to assigned business units.
• Ensuring that all risks applicable to your area are identified, assessed, reported and captured in the risk register.
• Any other responsibilities or tasks as may be assigned by management.
• Attending to all Procurement Committee matters.
• To obtain contract manager nominations for all contracts.
• Attend to all contract variations and contract exit process.
• To train contract managers i.e sensitization of roles and responsibilities of contract managers bi-annually.
• Facilitate the contract renewal process so that contracts are renewed before expiry.
• To conduct negotiations on contracts on price and risk factors.
• Keep contract tracker of all contracts updated at all times and ensure alerts for contract expiry are sent to the respective contract manager on time.
• Developing and nurturing good relationships with vendors.
• Supervising the procurement officer and stores clerk.

Required Skills and Attributes

• Data Analytical skills.
• Decision making.
• Strategic planning and implementation abilities.
• Understating of Supply Chain Management procedures and logistics.
• Good interpersonal and communication and negotiation skills.
• Design and updating all Procurement and related policies and procedures.

Qualifications and Experience

• Grade 12 Certificate with Credit or above mandatory in Mathematics and English and any other three subjects.
• University Degree in Purchasing & Supply Management or any other relevant professional qualifications or certification.
• Minimum 8 eight years’ work experience in strategic sourcing.
• Demonstrated understating of Supply Chain Management procedures and logistics.
• Member of the Zambia Institute of Purchasing and Supply (ZIPS) in good standing.