Procurement Officer Goods and Works at National Health Insurance Management Authority (NHIMA)

Job Description

Job Purpose

This role is responsible for the procurement of goods and works for the effective and efficient functioning of the Authority. The officer will be responsible for the day-to-day operations of the procurement activities through timely sourcing of goods and works in order to meet the Authority’s requirements.

Reporting :

The officer will be reporting to the Senior Procurement Officer and will have one assistant procurement officer reporting to them.

Key Responsibilities

The responsibilities of the officer will be;

⦁To prepare draft bidding documents for Goods and Works in accordance with the approved procurement plan for review by the supervisor,

⦁To help prepare periodic and ad-hoc’ procurement and supplies reports to facilitate decision making and enhance accountability,

⦁To update and maintain Supplier profile and registration,

⦁To prepare evaluation reports and procurement committee papers for the review of the supervisor,

⦁To undertake market research to ensure procurements are sourced from the most competitive sources,

⦁To prepare the required information to help draft contracts for onwards clearance by the legal department,

⦁To ensure that all procurement records including NHIMA supplier database, NHIMA Contract Register and NHIMA Procurement Register are properly kept and up to date in order to enhance accountability.

⦁To administer tender closing and opening and prepare tender opening reports from the eGP system, and

⦁Ensure timely matching and verification of supplier and service provider’s invoices for onward transmission to the Finance and Investments Department.

Knowledge, Skills, Qualifications and Experience

⦁Grade twelve (12) School certificate or its equivalent with 5 ‘O’ levels with credit or better including Mathematics and English Language,

⦁Bachelor of Science in Purchasing and Supply or its equivalent with a valid practicing license, and

⦁Demonstrable experience in procurement with at least 3 years in a procurement field.

Competencies required for this Role

⦁Must have high levels of integrity and ethics,

⦁Must have strong analytical and processing skills,

⦁Must be detail-oriented and a highly organized self-starter,

⦁Must be an effective communicator,

⦁Proficiency in office applications such as Word, Excel, PowerPoint and many other relevant applications,

⦁Honest and reliable with high moral strength,

⦁Must be Innovative and proactive,

⦁Must have a high degree of attention to detail,

⦁Tact and diplomacy; and

⦁Must be conversant with the use of the electronic government procurement eGP system.