Job Details

Job Description

The Government of the Republic Zambia (GRZ) through the Ministry of Green Economy and Environment (MGEE) is implementing the Eastern Province Jurisdictional Sustainable Landscape Programme (EP-JSLP), which is a follow-on to the Zambia Integrated Forest Landscape Project (ZIFLP). The EP-JSLP will be implemented for 7 years from June 2024 to June 2030 through a Project Implementation Unit (PIU) located in Chipata, Eastem Province. The EP-JSLP seeks to generate payments for measured, reported and verified Emission Reductions (ERS) from reduced deforestation, forest degradation, enhancement of forest carbon stocks (REDD+), agriculture, and other land use (AFOLU) sectors, and distribute the payments according to an agreed Benefit Sharing Plan. The EP-JSLP has 3 components namely: (1) Emission Reductions payments distributed in accordance with agreed Benefit Sharing Plan: (2) Strengthening communities and governance for sustainable land management; and (3) Project Management.

The Ministry seeks to recruit qualified and experienced persons on three (3) years renewable employment contract to fill the following positions:

JOB TILE: PROCUREMENT OFFICER (Location: Chipata)

JOB PURPOSE:

The Procurement Officer will be responsible for the procurement of goods, Non consultant services, works and consulting services with support from the Ministry and Provincial Procurement Entities in accordance with the Government of the Republic of Zambia, Public Procurement Act of 2020 and its corresponding Procurement Regulations of 2022 and in compliance with necessary provisions of the World Bank’s Procurement Regulations of September 2023, and the provisions of the World Banks Guidelines for Fraud and Anti-Corruption of July 2016.

RESPONSIBILITIES:

a) Proactively liaise with technical staff in prepare and implement procurement plan activities and institute and carry out tracking of activity implementation for the project;
b) Take the lead and guide project staff in the selection of consultants by preparing Terms of Reference, Expressions of Interest, and the Preparation of Specifications., Designs and drawings for procurement of Goods and civil works contracts and related Request for Proposals and or Requests for Bids and take the lead in carrying out the proposals or bid evaluation processes,
c) Facilitate negotiations associated with contractual engagements of individual consultants and selection of firms:
d) Monitor and report on timely execution of all contracts; contract amendments and obtaining necessary internal and external clearances including when required at different stages from the World Bank
e) Implement procurement activities of the project, based on the approved procurement plan; f) Develop, update, and ensure implementation of the Procurement Manual and its provisions; and

g) Provide procurement advisory services and relevant training at all levels of project implementation as but not limited to time-bound step by step preparation of procurement implementation road maps, preparation of TORS, Specifications, Evaluations, putting in place appropriate monitoring, reporting, and supervision arrangements.

REQUIRED MINIMUM QUALIFICATIONS

a) Minimum of a Degree in a relevant discipline (such as, Procurement, Supply Chain Management, and any other procurement-related field); or
b) Professional qualification in a Procurement field such as the Chartered Institute of Purchasing and Supply (MCIPS);
c) Must be a member of a recognized professional body such as the Zambia Institute of Purchasing and Supply (ZIPS);
d) Must possess a valid/current practicing certificate.

COMPETENCIES

a) Good public procurement sector knowledge, prior practice in public sector will be an advantage;
b) Clear understanding of the legal and administrative frameworks for implementing public procurement and board institutional arrangements;
c) Demonstrate ability to successfully take the lead and run through all stages of procurement of works, goods and non-consulting services and selection of consultants (Firms selection and individual consultants) from start to finish whilst engaging and ensuring necessary inputs are provided by the sector specialists in a timely and collaborative way:
d) Organised, detail- and results-oriented,
e) Should be a good team player and self-starter with the ability to work under minimum supervision,
f) Able to work collaboratively in a multi-sectoral team yet self-manage deliverables;
g) Ability to manage multiple tasks in a fast-paced environment, and
h) Exceptional communication, report writing skills and computer skills.

WORK EXPERIENCE

a) Minimum of three (03) years post qualification working experience in procurement and in a management position; and
b) Experience in donor funded projects, in particular World-Bank funded projects, is desirable or a definite advantage but is not a limitation.

METHOD OF APPLICATION:

Sealed application letters with current curriculum vitae (CV) and copies of academic/professional qualifications must be submitted to the address below.

The deadline for submission is Monday,2nd September,2024 at 17:00 hours.

The Permanent Secretary
Attn: The Director-Human Resource and Administration
Ministry of Green Economy and Environment
Corner of John Mbita and Nationalist
Ridgeway, Lusaka
P.O Box 30147
LUSAKA

The outer envelope must be clearly marked “Call for Applications on the Eastern Province Jurisdictional Sustainable Landscape Programme) and clearly indicate the position applied for
Alternatively send your application with the current curriculum vitae (CV), copies of academic/professional qualifications and other relevant documents by email to:

[email protected] or [email protected]

Please note that only shortlisted candidates will be contacted