Role Overview:

The Procurement Officer is responsible for managing the Company’s procurement and supply chain functions. Key duties include implementing procurement policies, overseeing sourcing and purchasing activities, managing supplier relationships and contracts, and ensuring compliance with applicable regulations. The role also supports operational efficiency through coordination of logistics and related administrative services.

Key Roles and Responsibilities:

1. Procurement Management

• Oversee the end-to-end procurement process from requisition to contract execution.
• Prepare and issue accurate purchase requisitions and purchase orders.
• Ensure the timely acquisition and delivery of goods and services according to specifications.

2. Supplier Sourcing and Relationship Management

• Identify, evaluate, and prequalify suppliers based on technical capability, reliability, and commercial terms.
• Conduct market surveys, RFQs, and supplier assessments to ensure competitive pricing and quality.
• Develop and maintain strong supplier relationships and an up-to-date approved vendor database.

3. Market Research and Value Analysis

• Conduct market research, price benchmarking, and historical data analysis to identify cost-saving opportunities.
• Recommend alternative products or suppliers to enhance value for money and operational efficiency.

4. Contract and Compliance Management

• Negotiate contract terms, pricing, and service level agreements with vendors.
• Ensure all contracts and procurement activities comply with internal policies, ZPPA regulations, and public procurement laws.
• Manage contract renewals, amendments, terminations, and performance monitoring.
• Maintain audit-ready procurement records and support audit exercises.

5. Inventory and Logistics Coordination

• Collaborate with Stores/Inventory teams to monitor stock levels, re-order points, and replenishment needs.
• Coordinate with logistics providers and suppliers to ensure timely and efficient delivery of goods and services.

6. Budget and Cost Control

• Work with the finance team to plan, monitor, and control procurement budgets.
• Analyse procurement expenditures to improve cost-efficiency and implement cost-saving strategies.

7. Cross-Functional Collaboration

• Liaise with internal departments to understand procurement needs and ensure timely support to operations.
• Facilitate communication between suppliers and internal stakeholders to address procurement-related issues effectively.

Minimum Qualifications & Experience

• Grade 12 Certificate with five (5) O Levels.
• Diploma in Procurement, Supply Chain Management, Business Administration, or a related field.
• Professional membership with the Zambia Institute of Purchasing and Supply (ZIPS).
• Minimum three (3) years of work experience in a similar position .

Knowledge and Skills Requirements

You must posses the following skills and knowledge:

• Strategic and leadership skills
• Ability to work collaboratively with internal and external leaders of key stakeholders.
• Good interpersonal skills.
• Excellent problem-solving skills.
• Strong report writing, communication and presentation skills.
• Strong, negotiation skills and tact.
• Proficient in using computers

Application Process:

Qualified candidates who are eager to contribute to the success of Mununshi Fruit Company Limited and are willing to be based in Mwense District, Luapula Province, should submit their application.

All applications are online by clicking or typing in the web browser and completing the online form below:

https://forms.office.com/r/VMAkqtP3Gj

The deadline for receiving applications shall be 17 ^th August 2025 .

Mununshi Fruit Company Limited is an Equal Employment Opportunity Employer.