Job Details

Job Description

BACKGROUND

The Zambia Institute of Purchasing and Supply (ZIPS) was established by Act of Parliament No. 15 of 2003 of the Laws of Zambia.

The main function of the Institute is to certify and regulate professional conduct of all Procurement and Supply practitioners as well as build capacity for the practitioners in the Purchasing and Supply Profession in Zambia. The Institute now seeks to recruit suitable, highly motivated and goal- oriented professionals to fill the following vacancies:

PROCUREMENT OFFICER (01)

JOB PURPOSE

The Procurement Officer will be responsible for managing the procurement process, from identifying sourcing needs to finalizing contracts. This role involves coordinating with internal stakeholders, negotiating with suppliers, and ensuring the timely and cost-effective acquisition of goods and services. The Procurement officer will play a crucial role in maintaining high-quality standards while optimizing costs and ensuring compliance with procurement policies and regulations.

KEY RESPONSIBILITIES

Working under the supervision of the Registrar and Chief Executive Officer, the specific responsibilities of the Procurement officer shall be:

• Advise the Registrar on all procurement related matters;
• Preparation, implementation and updating of the Institute’s Procurement Plan;
• Ensure the Institute undertakes procurement in line with approved policies and procedures;
• Preparation of Solicitation Documents;
• Conducting the procurement process from solicitation to contract award;
• Production of evaluation reports and other procurement management reports;
• Providing secretarial service to the Procurement Committee;
• In liaison with contract manager, undertake contact monitoring;
• Build and manage relationships with suppliers;
• Conduct market research to identify potential suppliers and evaluate their products or services;
  Negotiate contracts and agreements with suppliers to secure advantageous terms.
• Ensure the Institute is abreast with changes in procurement regulations and alive to best practice
• Maintain accurate records of procurement activities.

EDUCATIONAL REQUIREMENTS AND EXPERIENCE

• Grade 12 Certificate with five (5) credits including Mathematics and English
• A Bachelor’s Degree in Purchasing and Supply Management or equivalent from a recognized Institution
• Member of ZIPS with a valid practicing licence
• Three (3) years relevant experience
• Knowledge of procurement processes, regulations, and best practices.
• Strong negotiation and communication skills
• Detail-oriented with excellent organizational and analytical abilities.
• Familiarity with procurement software and. tools.
• Ability to work collaboratively with cross- functional teams

PERSONAL ATTRIBUTES

• Self-starter
• Attention to detail
• Integrity Reliability
• Team player
• Effective communicator oral, written and inter-personal

JOB LOCATION : Lusaka

CONTRACT DURATION: Permanent & Pensionable

Applications with current curriculum vitae, certified copies of qualifications and contacts for three (3) traceable referees should be e-mailed [email protected] or physically delivered and addressed (clearly indicating the position applied for on the envelope) to:

The Registrar

Zambia Institute of Purchasing and Supply

Plot No 6764

Akanongo Road off Chainama Road

Olympia Park

LUSAKA.

Closing date for receipt of applications is Friday 9th February 2024 at close of business and only shortlisted candidates will be contacted.