Zambia Railways Limited (ZRL) is a national Railway of Zambia. The Company specializes in transporting heavy cargo in the Southern African Development Community (SADC), as well as running a local passenger train service. The area of product specialization is freight-bulk cargo and passenger rail services to the satisfaction of all Stakeholders. The Company therefore seeks the services of a committed, vibrant, innovative, and strategically focused and business oriented Zambian national to fill the vacant positions below of:

JOB TITLE: PROCUREMENT OFFICER
JOB GRADE: RM5
SUPERVISOR: PRINCIPAL PROCUREMENT OFFICER
DIRECTORATE: CORPORATE

PURPOSE OF THE JOB

To identify suppliers, managing procurement tender processes, sources of supply for the products and services that offer the best service, monitor purchasing objectives with quality, cost, value and reliability.

MAIN DUTIES

• Identify reliable sources of supply by determining appropriate procurement methods.
• Ensure publicity on the local newspapers and approved websites.
• Implement and monitor bid schedules as well as responding to queries from vendors and customers on procurement matters.
• Consolidate the offers received from bidders.
• Participate in the development of annual procurement plan.
• Monitor and implement the Procurement plan.
• Manage supplier pre-qualification exercise, supplier registration and product category management.
• Make follow up with contract administration to ensure delivery of goods and services is in accordance with contract terms and purchase requirements.
• Participate in Coordinating and ensuring effective management of evaluation processes.
• Ensure effective monitoring and implementation of contract performance.
• Provide input and suggestions on areas of improvement for the Procurement and Stores policies.
• Ensure compliance to all governing laws and procedures of procurement and storage.
• Ensure consultation with Finance before procurement of goods and services.
• Implement cost saving initiatives for all procurement of goods and services.
• Track value addition of services and goods procured.
• Conduct reasonable price tests prior to purchase.
• Ensure effective and efficient utilization of resources.
• Engage user departments to promptly plan for procurement as per lead time of each possible procurement.
• Manage lead time of procured goods and services.
• Management of suppliers
• Ensure valid contracts for all partnerships.
• Ensure inspection and certification of goods and services in line with user department’s specification
• Liaise with Finance department for payment of service providers and goods suppliers
• Provide requested information to internal and external stakeholders
• Ensure compliance to Public Procurement and Finance Acts.
• Maintain cordial relationship with internal and external stakeholders.

CORE COMPETENCIES:

• Governance and compliance.
• Professionalism and integrity.
• Negotiation skills.
• Interpersonal skills
• Communication skills.
• Technical skills
• Commercial and business acumen.
• Critical thinking and Problem solving.
• Knowledge of rules, regulations and procedures.
• Numerical, Analytical and Financial skills.
• Innovative
• Performance and appraisal knowledge.
• Team building.
• Talent management.
• Leadership and Supervisory skills.

Academic /Professional Qualifications:

• Full grade 12 certificate (5 ‘0’ levels) with credit or better in Mathematics and English
• CIPS Level 6, Degree in Purchasing and Supply or equivalent.
• At least 2 years’ experience of work in purchasing and supply.
• Membership to a professional body (ZIPS) is a must.

Applicants who meet the respective stated qualifications and experience should submit their applications with detailed curriculum vitae, certified and ZAQA verified copies of their academic and professional qualifications, and details of three (3) traceable referees with their contact numbers not later than 17:00hrs on Tuesday 24 ^th December, 2024 to email address: [email protected]

Applications must be addressed to:

Director Human Resource and Administration

Zambia Railways Limited

1st Floor Shitima House, P.O Box 80935

K A B W E

Only shortlisted candidates will be contacted. Women are encouraged to apply