Job Details

Job Description

THET Zambia is excited to announce two new job opportunities within our Lusaka-based team. We are currently recruiting for the Programme Coordinator and an Intern. Details for the two positions are listed below:

Position – Programme Coordinator x 1

Main Responsibilities and Tasks:

Programme Management

• Ensure programme management in line with donor expectations and GHP quality standards.
• Experience in managing a variety of stakeholders and lead on engagement and coordination.
• Budget management, including timely and accurate reporting the finance department.
• Lead in-country MEL activities with support from the UK office.
• Actively support the design of new programmes and drafting of proposals.
• Strong collaboration with colleagues in the Zambia office and the UK office

Project Administration and Reporting

• Custodian of all project work plans and budgets for assigned projects.
• Ensure efficient document management, including filing of project key documents.
• Ensure effective communication of project outcomes and deliverables to the Communications department through reports, case studies, pictures, videos etc.
• Ensure THET travel procedures are followed for field work travel.

Development of Strategies and New Projects

• Support the Country Director to develop, implement and evaluate THET projects, providing updates and recommendations for new and ongoing work in Zambia.
• In support of the Country Director, contribute to the updating of country strategy.
• Support the development of new funding opportunities and project proposals.

Monitoring, Evaluation and Supervision

• Contribute to the implementation of the MEL tools for all country projects.
  Support partners in the field to plan and monitor activity implementation.
• Lead on project MEL plans and ensure tools are updated regularly.

Representation, Coordination and Advocacy

• Establish and maintain relationships with donors, project stakeholders and other organisations working in project intervention areas
• Participate in technical working groups and other coordination meetings (with programme coordinators and managers from other NGOs, donors concerned at central level or in the field, etc.) in support of the Country Director.
• Any other task requested by the Country Director.

Essential:

Bachelor’s Degree (Merit or Distinction) in a relevant discipline from an accredited University in Zambia.

Desirable:

Master’s Degree in a relevant discipline such as Social Sciences or Global/Public Health.

Essential Experience

• Minimum of 10 years’ experience working as a Programme Coordinator (or a similar senior programmatic role) within an NGO in Zambia
• Demonstrated experience in end-to-end programme management including planning, implementation, budgeting, monitoring, and project close outs.
• Proven track record of drafting high-quality narrative and financial reports for major donors and partners such as MoH, USAID, UN agencies, SIDA, GIZ, and FCDO.
• Experience supporting fundraising efforts, including donor mapping, partnership cultivation, and contributing to proposal development.
• Strong budgeting skills, with hands-on experience in budget design, expenditure tracking, financial forecasting, and variance analysis.
• Demonstrated ability to prepare and deliver written and verbal communications for diverse audiences, including government, donors, NGOs etc.
• Proven experience working with international teams across time zones.
• Experience supporting knowledge management functions e.g., development of case studies and success stories.

2. Position – Intern- New Business Development and Project Implementation Assistance

(only applicable to those who graduated between 2022 and 2025)

Main Tasks and Responsibilities:

Project Implementation Assistance:

• Collaborate with project teams to support the execution of current projects, ensuring alignment with established timelines and objectives.
• Assist in monitoring project progress, collecting data, and preparing reports to inform stakeholders of developments.
• Provide logistical support for organizing project-related activities, including workshops, meetings, and field visits.

Fundraising and Business Development Support:

• Conduct research to identify potential funding opportunities and strategic partnerships.
• Assist in drafting and preparing proposals, ensuring alignment with donor priorities and organizational goals.
• Support the cultivation of relationships with donors, partners, and other stakeholders to enhance business development efforts.

Documentation and Reporting:

• Ensure all project and organizational documents are current, including risk registers and security.
• Assist in preparing regular reports for internal and external stakeholders, ensuring accuracy and timeliness.

Website Management:

• Support the regular updating of the Zambia GHP website with relevant content, including news, project updates, and success stories.
• Monitor website analytics to assess user engagement and suggest improvements to enhance user experience.

Case Study Development:

• Collaborate with project teams to identify impactful projects and activities suitable for case studies.
• Draft compelling success stories, case studies, and testimonials to highlight project impacts and lessons learned.

Essential Requirements

• Bachelor’s degree from an accredited university; graduates with distinction or merit are encouraged to apply.
• Master’s degree in a relevant discipline such as Social Sciences, Natural Sciences, or Global/Public Health is an added advantage.
• Recent graduates (2022–2025) in humanities, natural sciences, public health, or related fields are encouraged to apply.
• Demonstrated interest in public health, international development, or related sectors.
• No work experience required but instead a willingness to learn and contribute to project documentation, website updates and reporting.
• Strong interest in NGO work, project implementation, new business development/fundraising, and communications.
• Understanding of, and interest in, global health issues and international development.
• Willingness to learn about Monitoring and Evaluation (M&E) principles.

Application Deadline – Monday, April 21, 2025. Please submit a single PDF document that includes both your cover letter and CV. The cover letter should be no more than one page, and the CV should not exceed three pages. Applications that do not adhere to these page limits or that are not combined into a single PDF will not be accepted. Please send your applications to this Email Address [email protected]

THET is committed to creating a diverse and inclusive organization, reflecting the diversity of the wider society. We welcome applications from people of all backgrounds and personal characteristics. All staff must comply to the THET’s Safeguarding Policy and Code Conduct (visit our website www.thet.org for more information).