Job Details

Job Description

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PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges.

PATH’s Center for Vaccine Innovation and Access (CVIA) brings together our expertise across every stage of the long and complex process of vaccine research, development, and delivery to make lifesaving vaccines widely available to children and communities across the world. CVIA’s current portfolio encompasses more than two dozen vaccines either in development or already in use to protect against fifteen different diseases. We work in partnership with national health ministries, pharmaceutical manufacturers, donors, international financing and regulatory organizations, and many others. Within CVIA, the Policy, Access, and Introduction (PAI) functional area leads PATH’s efforts to support countries in all aspects of new vaccine introduction, including implementation, costing, communications, system strengthening, and evaluation.

PATH is currently seeking a Project Administrator for our Malaria Vaccine Project (MalVac) in Zambia. The specific duties and requirements are listed below.

Responsibilities:

Budgeting and Financial Management

• Ensure Assist technical staff in development, management and monitoring of budgets for the project activities
• Prepare financial transaction documentation ensuring it is complete, accurate, and complies with applicable polices and internal procedures

Implementation Support Project Activities

• Ensure that all financial activities are conducted with the approval of appropriate project designees for expense approval and technical oversight.
• Facilitate processing of transactions by Zambia project team, liaising with Zambia Country Office financial management team for processing and generation of payments, purchase orders, etc.
• Work with the technical staff to plan and coordinate full range of logistics for workshops, meetings, & field work exercises; develop detailed budgets for activities using established formats; prepare financial reports of workshops, meetings, and field work exercises.
• Administer funds and maintain all documentation for assigned field activities including managing cash disbursements to meeting, workshop, and field work exercise participants.

Supervision and Coordination

• Maintain an active knowledge and understanding of PATH policies and procedures; seek out guidance from the relevant authority to resolve policy questions; and recommend changes to policies and procedures when appropriate and necessary.
• Maintain a periodical review of the field office Asset register
• Provide project monthly burn rate reports to Sr PADM

Contract Management and Procurement

• Assist technical staff in the development and submission of documents for consultants, contracting, and procurements, monitor and report progress against contract and agreement SOWs, budgets, reporting, payment schedules and deliverables
• Manage contract relating to staff internet access via MiFi’s

Required skills and experience:

• Diploma/ Bachelor’s Degree in Business Administration or related fields.
• Minimum of 5 years relevant work experience for degree holders and a minimum of 7 years for diploma holders.
• Substantial experience in an international NGO program is strongly preferred.
• Excellent interpersonal skills including courteous front line communication, ability to work with varied team and demonstrated ability to multitask and meet deadlines with minimal supervision and direction.
• Proficiency in MS Office (Word, Excel, Access, and Power Point) and familiarity with the Internet.
• Excellent oral and written communication skills in English.
• Demonstrated effectiveness producing accurate work product with attention to detail, even while under deadline pressure.
• Ability to prioritize work.
• Strong organizational and interpersonal skills.
• Commitment to excellent customer service.
• Proven success establishing effective working relationships with employees at all levels of the organization, with collaborating partners, and with representatives of donor agencies and government ministries.
• Demonstrated ability to manage data and file.
• Flexible, detail oriented, organized, adaptable to changing priorities, and able to take the initiative and to meet strict deadlines.
• Must have legal authorization to work in Zambia.