Job Details

Job Description

REQUEST FOR EXPRESSIONS OF INTEREST

CONSULTING SERVICES -INDIVIDUAL CONSULTANTS SELECTION (OPEN; NATIONAL)

COUNTRY: Zambia

NAME OF PROJECT: Girls’ Education and Women’s Empowerment and Livelihood for Human Capital (GEWEL 2) Project

Credit No: IDA E3020

Assignment Title: Selection of Project Implementing Unit (PIU)

The Government of Zambia with support from the World Bank is implementing the Girls’ Education and Women’s Empowerment and Livelihood for Human Capital (GEWEL 2) Project with the main objective of promoting human capital development and productivity among poor and vulnerable girls and women, while strengthening adaptive social protection delivery systems. The project is being implemented across four Government Agencies; The Ministry of Community Development and Social Services (MCDSS), Ministry of Education (MOE), Ministry of Health (MOH) and the Gender Division (GD) in the Office of the President. The project has four components, the Foundational Social Cash Transfer and Nutrition (SCT) implemented by the department of Social Welfare at MCDSS, Keeping Girls in School and Beyond (KGS) implemented by MOE, Supporting Women’s Livelihoods for Climate-Smart Productive Inclusion (SWL) implemented by the department of Community Development at MCDSS and the Institutional Strengthening and Systems Building for Cash ‘Plus’ Delivery (ISSB) implemented by the Departments of Planning and Information at MCDSS and Gender Division respectively. Additionally, the National Secretariat for the GEWEL 2 Project and the overall coordination across project components lies within the Gender Division at Cabinet Office.

To efficiently and effectively execute the implementation of the ISSB component and provide oversight and coordination, the Gender Division through the GEWEL National Secretariat seeks to create a Project Implementation Unit (PIU). The PIU will comprise four staff, the Project Coordinator, Monitoring and Evaluation Specialist, Communication Specialist and Procurement Specialist.

PROJECT COORDINATOR (1)

The Responsibilities/ Accountabilities of a Project Coordinator includes the following:

i. Coordinate across the implementing Ministries towards the effective and efficient implementation of the project working collaboratively with GEWEL Component Managers and Coordinators;

ii. Providing technical advice and support to project teams across the implementing Ministries;

iii. Coordinating across components on the timely submission of Project work plans and reports and their consolidation for submission to the World Bank;

iv. Lead the day to day implementation of the GD ISSB component, ensuring the high technical quality and timeliness of the interventions focused on GBV prevention and response, Gender Policy, etc.;

v. Coordinate GEWEL implementation support mission in conjunction with World Bank staff and facilitate meetings and discussions across components as required by the National Coordinator;

vi. Maintains project calendar of events and supports the National Coordinator to organize and facilitate scheduled meeting such as the Technical meetings, Steering Committee Meetings and World Bank Implementation Support meetings;

vii. Ensure the Audit of the GEWEL Project is undertaken on time by facilitating and supporting the Audit and Finance teams during the Process;

viii. Arranges project-related travel and/or events;

ix.Leads the coordination of the GEWEL project communications effort across components;

x. Assist the Project Team in the planning and execution of work schedules, project reviews, and project/programme highlight reports;

xi. Monitor the project progress and prepare periodic reports to be submitted to various to the World Bank;

xii. To be responsible for ensuring that all project documentation is stored logically and securely in accordance with agreed document management processes;

xiii. Facilitate timely submission of Interim Financial Reports to the World Bank

xiv. Assist in procurement of goods and services, including raising requisitions, tracking purchase orders, processing receipts, budget monitoring and maintenance of all associated records;

xv. Contract Management for Consultancies;

xvi. Liaise with all parties (including IT colleagues, users, departments and system suppliers) on issues that arise during the project life cycle;

xvii. Managing and guiding staff members and consultants contracted by GEWEL to work on the activities and objectives listed in the AWPB, and ensuring that their work is conducted in a timely manner and hold high quality;

xviii. Coordinate the roll out and implementation of the GBV Action Plan including the GEWEL Grievance Redress Mechanism;

xix.Qualifications and Experience

• Degree in Economics, Development Studies, International Development, Business Administration or related field
• Master’s degree in Economics or Development Studies will be added advantage
• Should have worked on a similar World Bank project for at least 3-years
• At least eight years working experience gained with government or large and reputable private or donor funded organization, with vast knowledge of government policies and other relevant sectors especially the National Gender Policy, Education Policy and the Social Protection Policy;
• Experience working with other donors on Social Protection and GBV prevention and response;
• Demonstrated experience in the area of gender policy and programming, particularly in the area of GBV prevention and response.

Other Competencies

(a) Ability to coordinate a large team across various ministries and departments

(b) Ability to prioritize tasks and manage time effectively to meet tight deadlines

(c) Ability to plan, organize and coordinate

(d) Excellent word processing, spreadsheet, database and internet research skills. Strong Microsoft Word, Excel, PowerPoint skills are required.

(e) Problem solving, negotiation and follow-up skills

(f) Excellent interpersonal skills – verbal and written communication

(g) Judgment, discretion, initiative, ability to work independently

(h) Flexibility and ability to learn quickly

(i) Attention to detail and active listening skills

(j) Solutions-oriented with ability to work in a high intensity work environment

(k) Ability to work well with all levels of internal management and staff, as well as outside clients and vendors and to interact professionally with a diverse group of clients and staff

Duration of employment: 2 years

Commencement of the Service: After Contract Signing

Cabinet Office- Gender Division under The Girls’ Education and Women’s Empowerment and Livelihood for Human Capital (GEWEL 2) Project now invites eligible “Consultants” to indicate their interest in providing the Services.

Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

The shortlisting criteria are: Educational qualification, experience (general & specific) and knowledge in procurement.

A Consultant will be selected through the ‘Open Competitive Selection of Individual Consultants’ method in accordance with World Bank’s “Procurement Regulations for IPF Borrowers” July 2016, Revised September 2023 (“Procurement Regulations”).

The Procurement Regulations can be viewed at the World Bank’s external website:https://thedocs.worldbank.org/en/doc/178331533065871195- 0290022020/original/ProcurementRegulations.pdf

The attention of interested Consultants is drawn in particular to:(i) Section III, paragraphs, 3.14, 3.16, and 3.17 of the Procurement Regulations setting forth the World Bank’s policy on Conflict of Interest, and

(ii) Section III, paragraphs, 3.21-3.24 of the Procurement Regulations setting forth the World Bank’s policy on Eligibility, including the specific pre-requisite conditions to be met for the eligibility, on exceptional basis, of Government officials and civil servants of the Borrower’s country under consulting contracts in the Borrower’s country.

Individuals who are currently working as procurement consultants on another World Bank- financed project may also compete in this selection process, but if they are selected they will be required before signing the proposed contract to provide documentary evidence of having satisfactorily complied with their existing contract’s requirements with respect to early termination of the contract by the consultant, including advance notice period, to avoid disruption in implementation of that project.

Further information can be obtained at the address below during office hours between. 08:00 to 17:00 hours.

Expressions of interest must be delivered in a written form (hard copy) in the Tender Box to the address below by 17:00 hours Zambia Standard Time on 31st January, 2025.

Ketty K. Musonda

Head Procurement and Supplies Unit

Cabinet Office

Office of the President

Independence Avenue

P.O Box 30208

Lusaka

Tel: Tel:+260-211-256674/0977 780 864/0974019227

E-mail:  [email protected]/[email protected]/[email protected]