Project Coordinator
Ministry of Agriculture | Lusaka
Ministry of Agriculture
Innovating the future of tech solutions in Zambia.
Job Description
REQUEST FOR EXPRESSIONS OF INTEREST
(CONSULTING SERVICES)
PROGRAMME FOR INTEGRATED DEVELOPMENT AND CLIMATE CHANGE IN THE ZAMBEZI BASIN – ZAMBIA (PIDACC-ZAMBEZI)
Country: Zambia
Name of Project: PIDACC
Loan No: 2100150043498
Project identification no: 21-C00-075 ADF
The Goverment of the Republic of Zambia has received a loan from the African Development Fund (ADF) to finance the Zambia Project Multinational Programme for Integrated Development and Adaptation to Climate Change in the Zambezi River Basin (PIDACC Zambezi).
The Principal Objective of this project is to “build strong communities that are resilient to climatic and economic shocks in the Zambezi Watercourse, through promoting inclusive and transformative investments, job-creation and ecosystem-based solutions.”
The Project includes the following components:
Component 1: Component 1 – Building Communities’ Resilience to Climate Change,
Component 2: Strengthening Integrated Natural Resources Management
Component 3: Supporting Adaptive Capacity and Institutional Capacity
To ensure effective implementation of projects activities, the following positions for Project Implementation Unit (PIU) staff are to be filled by qualified nationals.
PROJECT COORDINATOR (PC)
Period: Five (5) years (1 Year, Renewable, Performance Based Contract)
Nature of Job: Full time at the PIU
Reporting: Director of Agriculture – Ministry of Agriculture
Terms of Reference
The Project Coordinator (PC) will head the Project Coordination Unit (PCU) located within the Ministry of Agriculture (MoA). S/He would be responsible for planning, administering and coordinating the activities of the PIU. S/He would ensure that the project is implemented in accordance with the Financing Agreement of AfDB and the Project Implementation Manual (PIM), and in compliance with AfDB and Government guidelines and procedures. S/He will have overall responsibility of harmonious coordination of all implementation of the various components of the Project by the different stakeholders in all participating Districts including other public sector, private sector, relevant NGOs and community partners.
Specific Terms of Reference
Ensure that the provisions of the Financing Agreements are judiciously adhered to and guided by the details in the Project Appraisal Report (including the Technical Annexes) as a reference point in the process of implementation.
a) Ensure that relevant Government and AfDB policies, manuals, guidelines and procedures are properly adhered to in the process of Project implementation.
b) Prepare timely Project’s Annual Work Plan and Budget (AWP&B). Facilitate preparation of AWP&B by participating Districts.
c) Supervise and coordinate the activities and functions of core PIU staff.
d) Ensure that the Financing Agreements covenants are met.
e) Direct the review and update the Procurement Plan, together with the Procurement Specialist, for works, goods and services including examining bid documents and consultants” ToRs in line with the Bank’s procurement rules and procedures.
f) Liaise with the MoA and the other partners at National, Provincial and District levels directly and through the different offices of the PIU to ensure that proper implementation of the Project including timely financial, physical and impact reporting to MoA.
g) Closely and regularly liaising with the AfDB Task Team, including:
- Submit request for procurement of works, goods and services to the AfDB for “No Objection”.
- Ensure that the loan and grant disbursement requests are submitted to AfDB in a timely manner and in accordance to the Financing Agreement.
- Ensure the preparation and submission to the AfDB financial and physical progress reports as per the Financial Agreement.
- Coordinate and facilitate Project annual review meetings (No later than one month prior to each annual review meeting, send a detailed progress report to the AIDB and MoA for their review/comments).
- Facilitate the Mid-Term Review (MTR) and no later than six weeks prior to the MTR furnish to the ADB and the Government a progress report describing the status of the implementation of each Project component.
- Facilitate production of the Project Completion Report (PCR).
h) Ensure that Designated Account(s) are opened following the laid down AfDB and Government procedures. Submit requests to the AfDB to disburse funds the authorized allocations into the Designated Account(s).
i) Facilitate the processing of disbursement requests from Designated Accounts and authorize payments by the Bank as when and necessary.
j) Ensure annual Audits of the Project accounts are being undertaken by Auditors and facilitate submission of the Audit Reports to the Bank, within six months after the end of each financial year.
k) Ensure the conduct a training needs assessment for all the components under the project.
l) Carry out information and sensitization programs on the project components.
m) Enhance the capacity of the staff at district level and local communities in various activities of the project.
n) Follow up on environmental and social impact mitigation measures.
o) Monitor and follow-up all training sessions under the project.
p) Ensure that the implementation of the various activities as stated in PAR;
q) Resolve technical and implementation issues pertaining to natural resources management, agriculture and water resources.
r) Provides oversight and monitoring of field activities and ensures that these activities are coordinated with, complimentary to, and supportive of other donors and government projects and or programs.
s) Coordinate the preparation and submission to the PSC quarterly Project Progress Reports which will include summary of activities undertaken as per the AWP&B.
t) Follow up various implementation issues by regularly conducting monitoring visits to the project sites at Provinces and Districts;
u) Undertake any other duties, related to the Project that may be assigned by MoA
Qualifications and experience
- The candidate will have a minimum of MSc degree in rural development, economics, agriculture, natural resource, forestry, livestock, fisheries or related field.
- Minimum of 10 years of proven experience in the management position and management of development Projects.
- Experience with donor-funded projects will be an added advantage.
- Ability to use the Microsoft Office standard software (Word, Excel and Power Point).
- Excellent interpersonal skills and ability to interact effectively with colleagues from diverse disciplines.
- Strong organizing, work planning and scheduling skills.
- Excellent communication and presentation skills, both oral and written English.
The Ministry of Agriculture now invites applications from suitable consultants for the above listed positions under PIDACC-ZAMBEZI project. Eligibility criteria, establishment of the short-list and the selection procedure shall be in accordance with the Procurement Policy and Methodology for Bank Group Funded Operations, dated October 2015, which is available on the Bank’s website at http://www.afdb.org. The PIU will be based in Lusaka.
Interested consultants may obtain further information at the address below during office hours.
Head – Procurement and Supplies Unit
Ministry of Agriculture
Mulungushi House, Independence Avenue
Po Box 50197,
Lusaka,
Zambia
[email protected]
+260971938246
Expressions of Interest must be clearly labelled with the position applied for ending with letters PIDACC-ZAMBEZI and deposited in the Tender Box on the Ground Floor, Room G3 at the address below by Tuesday, 13th February, 2024 at 10:00hours. Faxed applications will not be accepted.
The Applications should be addressed to:
The Permanent Secretary-Administration,
Ministry of Agriculture
Mulungushi House, Independence Avenue
P.O Box 50197,
Lusaka,
Zambia
Tel: +260-211-254546
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