Name of the position:
Project Coordinator
Location: Mongu (
Western province with frequent travels to project implementation areas within the province
)
Contract duration:
Short term Contract with possibility of extension
Start Date:
01/11/2024 or earlier
Line Manager:
Project Manager
Application deadline:
Wednesday 9th October, 2024
Please note that due to the high volume of applications, candidates may receive feedback up to 2 months from the date of application.
Salary:
Candidates will be informed about the salary range in the beginning of the recruitment process.
People in Need (
www.peopleinneed.net
) works in Zambia since 2017 delivering lifesaving and development assistance to vulnerable people in the sectors of nutrition, livelihoods, WASH, environment and good governance. We are part of Alliance 2015, a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. Lear more here:
www.alliance2015.org
We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.
Position Summary.
The Project Coordinator is PIN’s focal person at the field level under the
Enhancing Livelihood Opportunities through
Ecosystem Protection in Barotse Floodplain of Western Zambia
project. S/he is responsible for implementation of project
activities in close coordination with the line manager as well as implementing partner WWF, beneficiaries (smallholder
farmers) and other stakeholders such as financial institutions , Government Ministries, Local CSOs/CBOs , traditional leadership and research institutions. S/he will also be responsible for providing support to project team, regular project monitoring and evaluation, facilitating logistics operations and ensuring safety and security of the project team at the field.
Tasks and Responsibilities
Project management
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Undertake responsibility, in constant with the Project Manager, of implementing all project activities as per work plan schedule
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Monitor the progress and evaluate project performance regularly to achieve project deliverables.
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Identify risks and challenges pertaining to project delivery, report them and help the line manager put in place
mitigation measures to ensure smooth implementation of the project
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Collect lessons learned from the project and report them to the line manager regularly
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Support line manager prepare internal (IPR for PIN) and external (interim and final reports for donor,
stakeholders) project reports encompassing progress, risks and challenges, mitigation measures and lessons
learned
Financial management
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Adhere to and enforce PIN’s financial guidelines for all project related expenditure at the field level and report
any financial irregularities identified to the line manager
Monitoring an Evaluation
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Collect project data regularly using appropriate tools, store them in sharepoint and report them to the line manager
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Support MEAL department implementing MEAL activities (assessments, surveys) at the field level
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Support implementation of project CFRM based on PIN Zambia CFRM Framework Policy and Procedures
Logistics and Procurement
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Coordinate and collaborate with logistics department and the line manager regularly to manage day-to-day logistics needs for the project team at the field level.
Coordination
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Liaise regularly with all aforementioned project stakeholders including government institutions at local, district and provincial levels.
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Represent PIN in all meetings with partners, beneficiaries and stakeholders at the field level and build strong
networks and working relationships with them
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Make use of all communication channels to ensure efficient communication between field team and
implementing partners, beneficiaries and stakeholders
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Prepare weekly report based on activities completed, problems and challenges encountered, lessons learned
captured and plans for the upcoming week
Communication and Visibility
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Ensure adherence to PIN Media Policy and donor requirements and facilitate implementation of
communication and visibility plan at field level
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Collaborate with communication department and facilitate activities to collect visibility materials such as
beneficiary stories, photos, interviews etc.
Safety and Security
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Assess safety and security situation critically and inform line manager on regular basis to support him/her to
make informed decisions
Accountability and Safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH)
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Carry out the duties in accordance with the PIN Code of Conduct and Key policies
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Participate in training and awareness raising (CoC and KP, Safeguarding…)
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Support the project manager in the implementation of Safeguarding measures throughout the project cycle including risk analysis related to SEAH and Child protection at the project/program level and develop a mitigation plan accordingly.
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Create and maintain a fulfilling and protective environment
