Job Details

Name of the position: Project Manager

Location: Lusaka

Contract duration: ( 6 months with possibility of extension)

Start Date: ( as soon as possible)

Line Manager: Head of Programmes

Application deadline: (Applications will be processed on the rolling basis and can be closed any day depending on the amount of applications)

Salary: Candidates will be informed about the salary range in the beginning of the recruitment process

People in Need ( www.peopleinneed.net ) works in Zambia since 2017 delivering lifesaving and development assistance to vulnerable people in the sectors of nutrition, livelihoods, WASH, environment and good governance. We are part of Alliance 2015, a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. Lear more here: www.alliance2015.org

We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply .

Project Summary:

The project titled Local Empowerment and Development – Civil Society LEADs is a 36-month intervention funded by the European Commission that will be implemented by People in Need (PIN) and the Jesuit Centre for Theological Reflection (JCTR). The project aims to empower and increase resilience of civil society actors that contribute to strengthened governance and sustainable development in Zambia. The project will focus on overcoming challenges faced by CSOs and enhancing their internal governance, management systems, technical capacities in policy development, advocacy, and social accountability. It will engage women, youth and marginalized group CSOs and CSO networks in policy dialogue, inclusive public sector governance and local development processes. The program will also foster cooperation among CSOs, political actors, and other stakeholders.

Scope of Works:

The Project Manager is PIN’s focal person under the Local Empowerment and Development – Civil Society LEADs project. S/he is responsible for overall implementation of project activities through close coordination with JCTR, leading women, youth and marginalized group CSO networks including Zambia National Women’s Lobby, Women for Change, Young African Leaders Initiative, Zambia Federation of Disability Organization and Zambia Climate Change Network, etc. S/he will also be responsible for the human resource and financial management, project monitoring and evaluation, communication and visibility, logistics and procurement and safety and security of the project team.

MAIN DUTIES AND RESPONSIBILITIES

Project management

• Execute, manage and deliver implementation plan and activities for the project to the required budget, quality and time
• Monitor progress and evaluate project performance regularly to achieve project deliverables
• Identify risks and challenges pertaining to project delivery and put in place mitigation measures to ensure smooth implementation of the project
• Collect lessons learned and adopt adaptive management to improve project’s efficiency and effectiveness
• Prepare internal (IPR for PIN) and external (interim and final reports for donor, stakeholders) project reports encompassing progress, risks and challenges, mitigation measures and lessons learned
• Lead project review meetings with relevant departments to track progress against targets, review project outputs and outcomes, and make necessary adjustments to ensure that the project meets its stated objectives
• Provide strategic and technical input into proposal development for future programming

Financial management

• Lead financial management through development and monthly update of budget vs. actual (drawing) forecasts and monitoring of potential over and/or under spending for the project
• Control directs costs (project staffing, activities, national and international partners’ costs etc.) and project budget utilization by keeping track of expenditures on real time utilizing Navision and/ or other financial management tools
• Review and approve contracts in a timely manner to facilitate financial payments to vendors, suppliers, project target groups, , etc.

Human resource management

• Take responsibility for recruitment of project team and manage their performance through regular mentoring, monitoring and feedback
• Lead project team on day-to-day basis and delegate responsibilities effectively to ensure optimal workload for the project team
• Foster a positive team spirit and good interpersonal relations between project team members
• Ensure professional growth and capacity building of project team by identifying training needs, development and delivery of training plans

Monitoring an Evaluation

• Ensure quality management of project data through timely collection (using appropriate tools), accurate analysis and consolidation and archive them on Sharepoint and ELO regularly
• Support MEAL department formulating monitoring and data collection tools i.e. needs assessment, baseline, mid-term evaluation, endline, FGDs, KIIs etc. and facilitate implementation of MEAL activities at the ground level
• Take ownership of Indicator Tracking Table (ITT) and Results Framework (RF) and update them regularly
• Ensure that the project-specific Community Feedback and Response Mechanism (CFRM) is functioning and accessible to all project stakeholders

Logistics and Procurement

• Prepare yearly project’s procurement plans and integrate them into the country Programme procurement plan, update them regularly and support logistics team implementing the plans
• Coordinate and collaborate with logistics department regularly to manage day-to-day logistics needs for the project team

Coordination

• Close coordination with the implementing partners to ensure delivery of planned activities, outputs and outcomes of the project
• Liaise regularly with all aforementioned project stakeholders including government agencies at local, district and provincial levels, private sector, media and others
• Lead all internal (weekly, monthly) project (review) meetings and represent PIN in all external meetings with stakeholders at local, district and provincial level
• Establish open and clear communication channels through different platforms to ensure efficient communication between project team members including partners and stakeholders
• Represent PIN at local, district and provincial level with key partners and stakeholders building strong
• networks and working relationships

Communication and Visibility

• Coordinate with communication department to formulate a communication and visibility plan for the project
• Ensure adherence to PIN Media Policy and donor requirements and take charge, in coordination with Communication Officer, of implementation of communication and visibility plan
• Represent PIN at various media and digital platforms to increase visibility for the project and PIN as organization as a whole

Safety and Security

• Assess safety and security situation critically and make informed decisions to protect project team and beneficiaries
• Inform and consult with senior management immediately about any serious security issues affecting the project and team and develop a concrete action plan to mitigate immediate and foreseeable risks

Accountability and Safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH)

• Carry out the duties in accordance with the PIN Code of Conduct and Key policies
• Participate in training and awareness raising (CoC and KP, Safeguarding…)
• Ensure implementation of Safeguarding measures throughout the project cycle including risk analysis related to SEAH and Child protection at the project/program level and develop a mitigation plan accordingly.
• Create and maintain a fulfilling and protective environment
• Others – as delegated by the supervisor

Required Skills, Experience and Behavioural Competencies:

Education and experience

• Bachelor’s degree in Development Studies, Political Science, Public Administration, or a related discipline
• At least 3 years of experience in project management, or related roles in the development sector.
• Previous experience coordinating and liaising with aforementioned stakeholders at national and sub-national levels
• Previous experience working in policy development and implementation, capacity building and training of CSOs, advocacy on policy reform etc. will be a major advantage
• Previous experience working with European Commission funded projects will be a major advantage

Skills and competencies

• Ability to work under pressure and within time constraints under tight deadlines
• Strong organizational and project management skills.
• Ability to self-motivate, responsible and hardworking
• Excellent problem solving, decision making and organizational skills
• Strong communication and interpersonal skills.
• Ability to use word, excel and PowerPoint proficiently.
• A team player with an ability to work in a group or alone with limited supervision
• Excellent problem solving, decision making and organizational skills
• Proficiency in relevant software applications (e.g., Microsoft Office, project management tools).
• Strong knowledge of policy engagement, advocacy, and CSO operations.

People in Need is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need Code of Conduct and key policies (available at: www.peopleinneed.net/key-policies-4142gp ). People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

Are you interested in joining us? Please apply in the next link . Send us your CV which includes the contacts on your referees. Ideally, we need the name and email of your two previous line managers and one of HR.

Please note that PIN never ask for exchange of material, services or money for employment .

What People in Need offer.

• 24 annual leave per year
• Contributions of Health Insurance (Nhima) as by Law.
• Accident insurance for all injuries during work time.
• National pension scheme contributions as by law
• Extensive Capacity Building program, both internal and external trainings – Induction training.
• internal online opportunities, such as access to e-learning platform and webinars

Month contribution for phone tariffs

• Annual Staff retreat
• International environments with oppotunities to learn from other country programs
• Paternity leave of 5 days and maternity leave of 14 weeks
• Breastfeeding breaks for nursing colleagues
• Per diem for working and sleeping outside of duty town depending on the location.
• Friendly and fair environment in small collective structure where everyone knows each other.

• We have lunch break with meals available at the office (Mongu Office)
• 2 health breaks per day.
• Salaries are according to People in Need Salary scale and shortlisted candidates to be informed about the salaries.