Job Details

Job Description

The Government of the Republic of Zambia through the Ministry of Commerce, Trade and Industry (MCTI) is implementing the Zambia Agribusiness and Trade Project II (ZATP (I) which is a follow-on to the Zambia Agribusiness and Trade Project (ZATP). The ZATP II will be implemented for 5 years from December 2023 to December 2028. The Project is a credit facility from the World Bank which seeks to increase access to markets and finance and promote firm growth in agribusiness. The Project has three components namely: (1) Support Access to Markets and Finance; (2) Promote Trade and Agribusiness Competitiveness; and (3) Project Management.

The Ministry seeks to recruit qualified and experienced persons to fill the following positions:

JOB TITLE: PROJECT OFFICER – PROCUREMENT

Overall job purpose:

The Project Officer – Procurement will play a crucial role in supporting procurement activities under the guidance of the Contract and Procurement Specialist (CPS). The incumbent will be responsible for various tasks including assisting in procurement processes, ensuring compliance with regulations, maintaining records, and fostering supplier relationships. This position requires a proactive individual with strong communication and organizational skills.

Main Duties/Accountabilities:

i) Assist the Contract and Procurement Specialist in procurement activities, ensuring proper documentation and adherence to procedures;
ii) Develop and update annual Procurement Plans;
iii) Collaborate with beneficiary agencies to prepare procurement notices, bidding documents, and requests for proposals (RFP) in line with relevant regulations;

iv) Obtain necessary approvals for procurement papers from relevant authorities;

v) Coordinate bid-opening meetings and provide guidance on proceedings;

vi) Provide training and support to beneficiaries in procurement processes;

vii) Compile procurement data for financial management requirements;

viii) Manage receipt, issuance, and record-keeping of project items; and

ix) Undertake any other procurement-related tasks as assigned.

Qualifications and Skills:

Education:

i) Grade 12 School Certificate with five O-Levels including English and Mathematics; and
ii) Bachelor’s Degree or equivalent in Procurement, Purchasing and Supplies Management, or Logistics.

Experience:

i) Minimum of five (5) years experience, preferably in international donor-funded projects or NGOs.

Additional Requirements:

i) Valid membership with Zambia Institute of Purchasing and Supply (ZIPS); and

ii) Valid driver’s license.

Only suitable, experienced, skilled Candidates are encouraged to apply for these roles. Applications accompanied by a detailed Curriculum Vitae and copies of academic and professional certificates should be emailed to [email protected] and hard copies to the address below:

The Permanent Secretary, Investment and Industrialization Attention:

Director of Human Resource and Administration

Ministry of Commerce, Trade and Industry

New Government Complex

P.O. Box 31968

LUSAKA

The closing date for receiving applications is 25 July, 2024 at 17:00hrs.