QHS Officer at SGS Inspection Services Limited

Job Description

We are Hiring!

SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 95,000 employees, SGS operates a network of over 2,400 offices and laboratories around the world. SGS provides an extensive portfolio of testing services to the oil and gas, environmental, agricultural, industrial, life sciences, consumer products and minerals sectors from a network of over 700 laboratoires around the world.

We will be happy to invite you to join our team in Zambia !

Job Title : Site H&S Officer

PRIMARY RESPONSIBILITIES

· Develop, implement, and maintain appropriate Integrated Management System (Health, Safety and Environment, SGS Global requirements and Legal & other requirements) strategies and plans, including systems, timescales, etc, that support and contribute to the Company’s strategic aims.

· Ensure understanding of site SGS operations, promoting high levels of customer service and a culture of continuous improvement.

· Responsible for implementing and maintaining compliance with local legal and client requirements.

· Work with the site management in establishing and continuously improving the HSE culture.

REPORTING TO

· Country H&S Manager : Direct report.

· Laboratory Manager : Dotted reporting.

SPECIFIC RESPONSIBILITIES

Ensure compliance to local legal & other requirements, global SGS and client requirements,
Ensure and support management and employees in understanding and implementing the objectives as developed in the Top Page and locally,
Ensure the establishment, implementation, and maintenance of the HSMS procedures,
Comply with the Document Control requirements as stated in the Integrated Management System documentation,
Ensure proper and effective distribution and implementation of the H&S Management System documentation,
Ensure everyone knows the reporting process for hazards, near misses and incident and the applicable timelines,
Lead and participate in incident investigations,
Develop a Hazard Identification process and facilitate Risk Assessments for all operational activities,
Facilitate Risk Assessments together with multidisciplinary teams according to SGS methodology to ensure all tasks are conducted safely, and that controls are effective,
Ensure that employees and contractors are trained on the applicable risk assessments and controls,
Collaborate with the client to ensure that Industrial Hygiene surveys are conducted at stated intervals and emanating recommendations are addressed,
Manage the process of internal and external audits and the training correlated,
Conduct the follow-up of the implementation of approved corrective, preventive actions, and recommendations,
Support site management in identifying risks and opportunities and identifying possible solutions and improvements,
Support management in understanding their legal liability in ensuring a safe workplace for employees and contractors,
Create awareness and encourage employees to exercise STOP WORK AUTHORITY when faced with unsafe work conditions,
Ensure adherence to monthly reporting deadlines with accuracy and completeness,
Develop quarterly/half-yearly and annual management system reports and communicate successes, challenges, and make recommendations for improvements,
Ensure understanding and use of H&S digital tools (e.g., CRYSTAL, CHECK STATUS, LEAD ADVISER, CHEMWATCH, etc.)

Implement induction and onboarding programme

Implement induction and onboarding programme for new and existing employees, contractors, visitors, etc., and conduct and/or ensure training is conducted to comply with the client and SGS requirements,
Work with the client and SGS HR to ensure that a compliant medical surveillance programme is in place and effectively implemented,
Conduct trend analysis, analyze results, and make recommendations to management,
Prepare Management Review presentation/s that include the inputs & outputs as per the HSMS and support senior manager in facilitating the meeting,
Ensure effective communication of the requirements of stakeholders to all in all organization levels,
To develop managers awareness and ensure HSE is an integral part of line management responsibilities and objectives,
To assist management and support functions in :

u Implementing, maintaining, and improving the SGS H&S Management system,

u Implementing HSE objectives as per global Top Page,

u Submission of all required HSE related information as requested by the client within set due dates,

u Collaborating with client, third party subcontractors regarding HSE matters,

u Identifying hazards and assessing all office and operational risks, and ensuring effective controls are implemented by relevant parties,

u Implementing SGS and client’s policies, standards, and procedures,

u Setting up the controls required to verify and ensure proper implementation and maintaining related records,

u Ensure effective implementation of the SGS Transportation Safety program,

u Conduct (and/or ensure that inspections are conducted) all required inspections (e.g., operational areas and offices) at applicable intervals and follow up that findings raised are addressed,

u Conduct and/or ensure that safe/toolbox talks are conducted with employees and contractors,

u Ensure that all HSE related communications reach all applicable employees and contractors,

Prepare, coordinate, and participate in all internal and external audits and assist all personnel that will participate in the audits,
To advise and work with management on corrective actions required,
Actively follow-up on corrective actions from audits, incident investigations, inspections, hazard identifications, etc., to ensure that they are effectively addressed,
Coordinate and actively participate in the screening and training of all personnel including contractors and visitors,
Keep abreast on any new developments (changes/updates in HSMS, local legislation, client requirements, etc.) or policy updates and inform management accordingly,
To develop and maintain a high level of HSE awareness among all personnel through communication, training, and active personnel involvement in HSE through prevention and reporting of nonconformities,
Lead the deployment of all HSE initiatives (including the annual global safety month) and ensure participation of all employees and contractors,
And do other tasks related to this position or delegated by his/her manager/s.

PROFILE

Experience and technical knowledge:

Diploma or equivalent in a HSE related field.
Minimum of 3 years’ experience in HSE.

REQUIRED SKILLS

Possess analytical mind and can plan and prioritize,
Able to work under pressure with speed and efficiency,
Able to work under own initiative with a high degree of autonomy and to monitor others’ work,
Working knowledge of relevant HSE standards (ISO 14001 and 45001, etc) and prevailing legislation,
Independent in problem solving and able to make clear decisions and judgments,
Shows aptitude and willingness to learn and improve,
Energetic, self-confident, ability to be assertive and to demonstrate conviction,
Committed to job and shows interest in company’s success,
Of sound moral character with high personal and ethical standards,
Anticipates the need for change and finds ways to overcome the barriers to change,
Seeks to understand others’ needs and interests to build trust, generate engagement and commitment from others,
Leading by example,
Good listening and interpersonal skills,
Must be IT literate i.e. competent in the use of MS Office, LIMS applications and preferable experience of using large and complex databases,

ACCOUNTABILITY

· Report any nonconformities of HSE or HR process to the relevant area.

· Comply with the company code of integrity, business principles, governance, and impartiality, etc. policies.

· Comply with the client, company internal and local rules.

AUTHORITY

To implement, update HSMS procedures, documents, templates.
Implement and monitor internal and external audits.
Stop any work not complying with the client, company and country rules, legislation, procedures of HSE.
To implement all global initiatives,

Both the Manager and current incumbent hereby certify that the attached description is an accurate description of the current functions of this position.

Applications letters with latest CVs must be sent electronically to [email protected] or delivered to SGS Inspection Services Limited Plot 5 Chinika Road Northrise. Closing date for receiving application letters is on 28th January 2025.