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The Zambian Open University (ZAOU) is an institution of high standing both locally and
internationally, whose vision is “to be an internationally recognized University providing
quality education through full-time, Open and distance, and blended learning’’. The
University is now looking for a self-motivated, suitably qualified individual to fill up the
position of REGISTRAR.
Position: Registrar
Reports to: Vice Chancellor
Role Overview: To provide strategic direction and leadership in the development and
implementation of policies, operational plan, procedures and processes pertaining to
administration activities of the University in order to enhance operational efficiency and
effectiveness across the University. The job holder is a Principal Officer and member of the
Management Team. Immediate subordinates include two (2) Senior Assistant Registrars,
academic and administration, respectively; seven (7) Assistant Registrars; five (5)
Administrative Assistants; and Secretaries and Stenographers.
Key Responsibilities:
1. Responsibility for the interpretation and custody of all University policies be they
administrative or academic.
2. Secretary to the Board of Directors and its Committees except for the Committees on
Finance and Audit.
3. Secretary to the Senate and its Committees.
4. Secretary to the Management Committee.
5. Responsible for the custody of the Board of Directors and Senate Seals.
6. Responsible for the custody of all University Lease Agreements; Memoranda of
Understanding; Title Deeds; registration documents with the Higher Education Authority
(HEA) and the Patents and Companies Registration Agency (PACRA); registration
documents with the Registrar of Companies; and any other agreements entered into by
the University from time to time.
7. Responsible for the custody and interpretation of Senate policies and regulations.
8. 8. Responsible for the custody and interpretation of the University’s staff Conditions of
Service.
9. Responsible for the preparation and control of the departmental annual budget.
10. Responsible for the recruitment process of staff and for the custody of policies on such
recruitment and retention.
11. Responsible for the custody of staff records.
12. Responsible for the security of University premises.
13. Responsible for the custody and maintenance of all University assets.
14. Overall responsibility for the various Units of the Department, namely, the Academic
Office, Public Relations, Transport, Security and Administration.
15. Responsible for publication of general academic rules and regulations to students.
16. Responsible for receiving all appeals against examination results and referring these to
the relevant Schools for investigations.
17. Responsible for signing all University certificates in conjunction with the Chairperson
of the Senate.
18. Any other functions as directed from time to time by the Board of Directors and or the
Vice Chancellor.
Qualifications and Experience:
– At least a Master’s degree in the Social Sciences, Education or Law.
– Possession of a doctorate degree would be an added advantage.
– A minimum of ten (10) years in administration of an institution of higher learning.
Skills Requirements:
– Good communication skills, including good writing and oral skills
– Computer literate
– Excellent Time Management skills
– Negotiation skills
– Interpersonal skills and should relate very well with fellow staff and students
– Should be a good listener
– Analytical skills
– Leadership skills
– Student-oriented
– Ability to keep confidential information
– Open to feedback
– Innovative
Mode of Application
Candidates meeting the stated requirements are required to submit their applications
comprising the following:
a) Letter of application;
b) Curriculum Vitae;
c) Certified copies of relevant academic and professional certificates;
d) Names, Cell Phone numbers, E-mail and postal addresses of three (3) referees, two (2)
of whom must be professional referees.
All applications should be addressed to:
The Registrar
Zambian Open University
Newfoundland Campus Farm
Plot No. 7096
P. O. Box 31925
LUSAKA WEST
Applications can also be sent electronically to:
Closing date for receipt of applications is
9th April, 2024.
