Registrar at Zambian Open University (ZAOU)

The Zambian Open University (ZAOU) is an institution of high standing both locally and

internationally, whose vision is “to be an internationally recognized University providing

quality education through full-time, Open and distance, and blended learning’’. The

University is now looking for a self-motivated, suitably qualified individual to fill up the

position of REGISTRAR.

Position: Registrar

Reports to: Vice Chancellor

Role Overview: To provide strategic direction and leadership in the development and

implementation of policies, operational plan, procedures and processes pertaining to

administration activities of the University in order to enhance operational efficiency and

effectiveness across the University. The job holder is a Principal Officer and member of the

Management Team. Immediate subordinates include two (2) Senior Assistant Registrars,

academic and administration, respectively; seven (7) Assistant Registrars; five (5)

Administrative Assistants; and Secretaries and Stenographers.

Key Responsibilities:

1. Responsibility for the interpretation and custody of all University policies be they

administrative or academic.

2. Secretary to the Board of Directors and its Committees except for the Committees on

Finance and Audit.

3. Secretary to the Senate and its Committees.

4. Secretary to the Management Committee.

5. Responsible for the custody of the Board of Directors and Senate Seals.

6. Responsible for the custody of all University Lease Agreements; Memoranda of

Understanding; Title Deeds; registration documents with the Higher Education Authority

(HEA) and the Patents and Companies Registration Agency (PACRA); registration

documents with the Registrar of Companies; and any other agreements entered into by

the University from time to time.

7. Responsible for the custody and interpretation of Senate policies and regulations.

8. 8. Responsible for the custody and interpretation of the University’s staff Conditions of

Service.

9. Responsible for the preparation and control of the departmental annual budget.

10. Responsible for the recruitment process of staff and for the custody of policies on such

recruitment and retention.

11. Responsible for the custody of staff records.

12. Responsible for the security of University premises.

13. Responsible for the custody and maintenance of all University assets.

14. Overall responsibility for the various Units of the Department, namely, the Academic

Office, Public Relations, Transport, Security and Administration.

15. Responsible for publication of general academic rules and regulations to students.

16. Responsible for receiving all appeals against examination results and referring these to

the relevant Schools for investigations.

17. Responsible for signing all University certificates in conjunction with the Chairperson

of the Senate.

18. Any other functions as directed from time to time by the Board of Directors and or the

Vice Chancellor.

Qualifications and Experience:

– At least a Master’s degree in the Social Sciences, Education or Law.

– Possession of a doctorate degree would be an added advantage.

– A minimum of ten (10) years in administration of an institution of higher learning.

Skills Requirements:

– Good communication skills, including good writing and oral skills

– Computer literate

– Excellent Time Management skills

– Negotiation skills

– Interpersonal skills and should relate very well with fellow staff and students

– Should be a good listener

– Analytical skills

– Leadership skills

– Student-oriented

– Ability to keep confidential information

– Open to feedback

– Innovative

Mode of Application

Candidates meeting the stated requirements are required to submit their applications

comprising the following:

a) Letter of application;

b) Curriculum Vitae;

c) Certified copies of relevant academic and professional certificates;

d) Names, Cell Phone numbers, E-mail and postal addresses of three (3) referees, two (2)

of whom must be professional referees.

All applications should be addressed to:

The Registrar

Zambian Open University

Newfoundland Campus Farm

Plot No. 7096

P. o. Box 31925 LUSAKA WEST

Applications can also be sent electronically to:

choto.siame@ zaou.ac.zm/[email protected]

Closing date for receipt of applications is 9th April, 2024.

Job Details

Registrar

Zambian Open University (ZAOU)

Job Description