Job Details

Job Description

Development Aid from People to People (DAPP) is a nationally registered NGO working with development projects within the field of education, health, agriculture and other poverty alleviation programmes. Projects are carried out in all the provinces of Zambia reaching over 1 million people. Key funding partners include the Government of Zambia, national and international development organisations (USAID, EU, CDC, Global Fund, WFP and others) as well as private sector organisations.

Development Aid from People to People (DAPP) is inviting suitably qualified and experienced persons to apply for the position of Registry Clerk.

Job Summary:

To provide efficient and effective central registry support service to the Human Resource Department.

The position will be based in Ndola.

1.      Job responsibilities:

1.      Ensures that all personnel files are placed in their rightful places in the filing cabinets/ racks.

2.      Files all documents as they are received from various projects.

3.      Archives files and records in the cabinets/ containers and keeps a record of the same.

4.      Sorts out in coming mail from different projects to distribute to relevant personnel.

5.      Assists the Human Resources team in locating files when need arises.

6.      Ensures the Personnel checklist is updated and new employees are added to the checklist once recruited.

7.      Opens new files for newly recruited employees ensuring all documents are on file.

8.      Helps in scanning and photocopying Human Resource documents.

9.      Records documents and file movements.

10.   Performs any other tasks assigns in the HR office, within the level of competence.

2.      Basic Requirements:

2.1   Certificate in Records Management, Registry duties, or Human Resources Management or Administration.

2.2   At least one (01) year experience in the same, or similar position.

2.3   Affiliation to the Zambia Institute of Human Resources Management (ZIHRM).

2.4   Maintains the highest levels of confidentiality.

2.5   Academic/professional qualifications should be assessed by Zambia Qualifications Authority (ZAQA).

3.      Application:

3.1   Applications with detailed CV and at least 3 referees must be received by 23rd May, 2025.

3.2   The cover letter and CV must be one document, and the applicant’s name must be the name of the document.

3.3   Applicant must indicate in the application letter, the current, or the last gross salary received.

3.4   Indicate the job title as the subject of your email.

3.5   Please submit applications to: [email protected]

DAPP is an equal opportunity employer. Please note that only short-listed candidates will be contacted.

Residents of Ndola are particularly encouraged to apply.