Job Details

Job Description

ZCAS University invites applications from suitably qualified and experienced persons to fill the following positions:

1. REGISTRY CLERK  (ONE POSITION)

Job Purpose: Responsible for maintaining and managing employee records. Ensuring accurate filing, retrieval, and processing documentation to support human resource and administration functions.

Main Duties and Responsibilities

1. Maintain and update employee records in both physical and electronic formats.
2. Handle the filing, retrieval, and archiving of HR documents and correspondence.
3. Assist in ensuring compliance with document retention policies and regulatory requirements.
4. Process HR-related documentation, including contracts, letters, and reports.
5. Support HR processes, such as recruitment documentation and onboarding paperwork.
6. Coordinate document flow between HR and other departments.
7. Assist with data entry and administrative tasks as required.
8. Maintain an organized and up-to-date HR registry system.
9. Perform any duties other assigned by the supervisor.

Qualifications and experience:

1. Grade 12 School Certificate with at least five O’ Level credits including English.

1. Diploma in Human Resource Management, Records Management, Business Administration, or a related field.
2. Minimum of one-year work experience in a records management environment.
3. Proficiency in Microsoft Office (Word, Excel, Outlook).
4. Membership to a professional body such as the Zambia Institute of Human Resource Management will be added advantage.

Other skills and attributes

1. Excellent interpersonal and networking abilities, with the ability to build and maintain relationships.
2. Excellent written and verbal communication skills, with attention to detail.
3. Ability to work effectively under pressure and meet tight deadlines.
4. Innovative and able to work under minimum supervision.

The position applied for should be clearly stated in the application letter and marked on the envelope.

Eligible candidates who meet the above specifications should submit a motivation letter indicating their suitability for the role, a detailed curriculum vitae ( not more than 3 pages ) with three traceable referees, and certified copies of education qualifications to:

The Registrar

ZCAS University

P.O. Box 50497 RW

LUSAKA

Or Email: [email protected] (For applications submitted through email, please ensure that all documents are merged into a single PDF file).

Closing Date: 16 ^th May 2025. Only short-listed candidates will be contacted. ZCAS University is an Equal Opportunity Employer .